Act in form KS 14. The procedure for drawing up an acceptance certificate for a capital construction project. Reasons for drawing up

After the completion of construction of industrial or civil-residential facilities, as well as facilities constructed with the use of concessional lending funds, they are accepted and put into operation, that is, introduced into the fixed assets.

In this case, it is necessary to issue some mandatory documents as confirmation of acceptance.

General information about the document

Acceptance of the object is accompanied by the execution of an act in the KS-14 form, which indicates that:

1. All work was done by the contractor in accordance with the terms of the contract and the customer has no claims against the developer.
2. The object is accepted.
3. The object is ready to be included in fixed assets.
4. There is information about the initial and actual cost of the object.
5. The customer undertakes to pay for these works.

This act becomes the basis for full settlement between the customer and the contractor and the resolution of possible disputes in the future about the scope of work, their cost, quality and timing, their compliance with the conditions and clauses.

Regulatory regulation

The procedure for accepting the object and the results of work performed under the contract is regulated by Art. 720 and Art. 753 Civil Code of the Russian Federation:

1. Clause 1, Article 720. The customer is obliged under the contract, together with the contractor, to inspect and accept the work performed in full accordance with the established deadlines and in the prescribed manner.
2. Clause 1 art. Acceptance must be initiated immediately after receiving a message from the contractor about the readiness of the object.
3. Clause 2, Article 753. Acceptance is organized and carried out entirely at the expense of the customer. The exception is when the contract specifies other conditions.
4. Clause 4, Article 753. The delivery by the contractor of the results of his work and their acceptance by the customer are formalized by an act signed by both parties.
5. Resolution of the Supreme Arbitration Court of the Russian Federation No. 5150/12 dated 10.2012. The act is proof that the result of the work has been accepted by the customer.

This means that the customer is obligated to pay for the work if the money was not transferred in advance. The contractor does not have the right to demand advance payment for his work (clause 1 of Article 711), but the customer can do this at his own discretion.

The responsibility for documenting the fact that the work has been completed and accepted by the customer falls on the contractor.

Acceptance Features

Acceptance is made after the commission carefully examines the object, checks all its components and sections, conducts tests and measurements. Before this, all submitted documentation is studied to make sure that the facility is built in full accordance with the project, norms and construction standards, taking into account the conclusions of all supervisory authorities.

Act KS-14 refers to the primary documentation and becomes the basis for the preparation of statistical reporting, which is drawn up by the contractor. The object is reflected in the report for the period of its actual commissioning. To carry out this procedure, the contractor applies to local executive authorities

When accepting and drawing up the act, all interested parties are present: the customer, the contractor, the investor, the design organization, and other members of the acceptance committee. The commission is drawn up specifically for the acceptance of this object. The composition of the commission is approved by the customer or investor.

How does KS-14 differ from KS-11

Acts KS-11 and KS-14 have a lot in common and sometimes it seems that it is enough to sign only one of them, since they contain the same information. But this is far from true.

These two documents have significant differences in their purpose, composition and design.

How to draw up a deed

Form

The number of copies of the act must correspond to the number of commission participants. All copies are signed by all members of the commission and have equal legal force.

The actual cost of work for the period of acceptance of the object is entered into the acceptance certificate. The act is accompanied by several documents in accordance with current legislation and building codes.

To draw up the act, a unified form is used, approved by Goskomstat Resolution No. 71a of October 30, 1997, and which is included in the list of unified forms adopted by Goskomstat 11.11. 1999 No. 100.

Although, starting from 2013, each organization has the right to develop and use its own form. But all experts agree that a unified form is most preferable.

Structure

The act contains the following information:

• serial number and date of compilation;
• and its details;
• full address of the location of the received object;
• the name of the enterprise that appointed the commission, as well as details indicating all its members;
• characteristics of the construction project, drawn up in the form of a table, taking into account its intended purpose, indicating the cost of each item;
• the cost of all work;
• conclusions and decisions of the commission;

The act is signed by each member of the commission and its chairman.

Instructions for filling

You can download the KS-14 form.

Strainca 1

On the first page of the form, basic information about the contractor, that is, the performer, the construction site and the duration of the work is entered:

1. At the top of the page, the visa “I approve” is placed, indicating the date of approval, with a signature and its transcript.
2. Next is the act number, according to the numbering in this construction company.
3. Details are entered: code and .
4. Full name of the contractor according to the information in the constituent documentation. For example, you can shorten it a little: “Stroytekhnoservis”.
5. The date for signing the act is set.
6. The code for the type of operation, site, object and developer is entered.
7. The full address of the object according to its passport is indicated: locality, region, street, number.
8. Next, you need to enter the organization that appointed the acceptance commission and the details of the order for its creation.
9. It is indicated who gave permission for construction, for example, the Department of Architecture and Urban Planning.
10. The participants in the construction work are presented.
11. The design organization that carried out the estimate work, as well as the organization that approved the estimate, are included.
12. The year and month of the beginning and end of work at the site are indicated.

Page 2

Contains information about the characteristics of the object. Filled out in table form. The page contains several tables; you need to select the one you need from the following:

• Option 1. To be filled out for all objects except residential buildings, namely for industrial and commercial objects, warehouses. Information about productivity, power and other indicators is recorded. You must specify the unit of measurement and values. Design and final values ​​are entered.
• Option 2. Residential premises, including commercial premises on the lower floors. You need to enter information for each apartment, floor and area. The following indicators are reflected:
  • total area of ​​the object;
  • number of floors;
  • the total volume of construction with a separate indicator for the underground part;
  • the total area of ​​all built-in and attached premises;
  • number of apartments;
  • total and residential area of ​​each apartment;
  • information for each category of apartments: one-, two-, three- and four-room apartments.

Sample of filling out form KS-14

Page 3

A note is made that the site has all the equipment provided for by the project, for example, electrical substations. Each of these objects must be adopted under a separate act. Form KS-14 lists all such additional acts with their details.

The following is a note that all communications have been completed and fully provide the facility with cold and hot water, heat, gas, electricity and sewerage. Relevant certificates are also attached to this act.

The next step is to fill out the table for landscaping, landscaping, roads, fences, and markings. For each of these items you should enter:

• its name (for example, paving);
• the unit in which work is measured; volume of work performed;
• completion date.

When filling out the last part of the act, you should enter the total cost of the object, according to the project (in rubles and kopecks). It is required to indicate in detail what part of the funds is allocated to different types of work, for example, installation work, purchase of tools and equipment.

Indicate the cost of accepted fixed assets, the size of which must correspond to the project cost.

KS-14is issued upon acceptance and commissioning of a completed construction facility. Based on this act, construction projects are included in fixed assets.

Where is the KS-14 act used?

Form KS-14 is drawn up for real estate objects constructed and put into operation:

• residential and non-residential of all forms of ownership (including state);
• built under the program for issuing preferential loans.

The form of the KS-14 act is the basis for the final payment by the customer for the contract work performed by the contractor.

You may also find the document useful for conducting a subsequent inventory of commissioned facilities. It can be found.

Conditions for drawing up the form

The constructed object is accepted by the acceptance committee representative and the customer after they have examined and checked it. Also, before acceptance, all documents submitted by the contractor are examined, which must confirm that the property constructed by him corresponds not only to the approved project, but also to accepted norms and standards, and also that all conclusions of supervisory authorities were taken into account in the work.

Based on KS-14, the contractor prepares statistical reports, which are submitted in the prescribed manner. In this case, the corresponding property is shown in the report that is submitted during the period of its actual commissioning. To register the fact of commissioning, the user of real estate or the customer of contract work must contact the executive authorities at the location of the facility.

How the act is drawn up

Form KS-14 is filled out by the contractor in such a number of copies that there are enough copies for all parties to the transaction: the customer, the investor, the contractor, and representatives of the acceptance committee. In this case, the composition of this commission is agreed upon by the customer of the contract work or the investor.

If you study the sample KS-14 (it can be seen below), it will become clear that the form includes real prices for work that were in effect in the current year.

Relevant documents must be attached to the KS-14. Their list is given in the Temporary Regulations, which are not currently in force, recommended by the letter of Rosgosstroy dated 07/09/1993 No. BE-19/11-13. After the cancellation of this provision (letter of Rosgosstroy dated October 31, 2001 No. SK-5969/9), the list of necessary documents that are attached to KS-14 is approved by the parties in the contract agreement based on the norms of the current legislation and building codes.

Where to find KS-14 sample filling for 2017-2018

Despite the fact that the KS-14 form is mentioned in the album of unified forms, approved by Decree of the State Statistics Committee dated November 11, 1999 No. 100, the document form itself was approved by another resolution of this department - dated October 30, 1997 No. 71a.

You can download the current KS-14 form on our website.

Since 2013, it is not necessary to use forms approved by the State Statistics Committee. Now you can develop your own form, but many experts recommend maintaining the format of a unified document.

A complete list of standardized document forms can be found in our article “Unified forms of primary documents (list)”

In order not to get confused with what information should be entered in the appropriate column, we recommend that you study the sample filling out KS-14. It can also be downloaded from our website.

The KS-14 form is a unified act of a standard form, through which the fact of completion of the construction of a specific facility is recorded and its readiness for transition to operational mode is confirmed. A distinctive feature of the document is the presence of a commission involved in the acceptance of the object, which includes authorized persons from supervisory structures. In the article we will talk about KS-14 “Acceptance certificate of a completed construction facility by the acceptance committee”, and consider the instructions for filling it out.

What is the KS-14 act used for?

Preparation of KS-14 involves ensuring compliance of the facility planned for commissioning with both the requirements of design solutions and a certain set of building codes and regulations. Based on this act, a decision is made by the controlling government agencies regarding the possibility of commissioning the constructed facility planned for this action.

By whom and how is the KS-14 act filled out?

The form is filled out by the direct performer of the work. The document is drawn up in such a number of copies that will be sufficient for all participants in the transaction: the customer, the investor of the contractor, representatives of the specified commission.

All members of the commission confirm the decision made with personal signatures in the appropriate columns of the form. The initials and positions of the acceptance participants are also deciphered here.

• The upper part of the signature sheet contains information about the name of the object to be handed over to the commission;
• The following is a conclusion regarding the compliance of the object with the requirements of the previously mentioned regulations and technical documentation;
• The first signature is that of the chairman of the commission;
• This is followed by the signatures of the commission members representing the customer;
• Then there are signatures of representatives of supervisory authorities (sanitary-epidemiological, environmental, fire and architectural and construction);
• Next, the document is signed by an authorized person from the general contractor.

How to fill out the KS-14 form

The header section of the document contains information regarding the following aspects.

• The date and number assigned to the acceptance certificate of completed construction presented to the acceptance commission are indicated;
• Next, you should designate the contractor organization and its requisite features based on the provisions of the constituent documents, not forgetting to enter the OKUD and OKPO codes in the appropriate columns;
• Then the address of the object scheduled for acceptance by the specified commission is recorded;
• Data is provided about the enterprise that initiated the creation of the commission that carries out the acceptance;
• Details of the administrative document (order) through which the specified commission was approved.

The descriptive part of the act is divided into columns in which information regarding the received object is sequentially filled in.

Filling out the first page of form KS-14

The first seven fields of the act are filled out as follows:

Filling out the second page of the KS-14 act

On this page there is only the eighth paragraph, which is large enough to occupy an entire page of the document. A distinctive feature of the eighth column is the differentiation of information through two tables regarding the presented objects in terms of their purpose:

• Option A – to be completed for construction projects that do not belong to the residential category;
• Option B – to be filled in for properties that involve residential housing.

Each of the subsections has a tabular part. The table of option A has six columns, which are filled out in the following order:

1. the parameter of the main criterion relating to the constructed facility in terms of power, specific throughput, quantitative expression of working positions, productivity, etc. is entered;
2. the next column indicates the measurement unit of the parameter specified above;
3. from the third to the sixth column contains data regarding the previously declared quantitative indicator of one of the selected parameters based on information from the project documentation and actually established ones.

In the table of option B there are four columns, filled in as follows:

1. name of the indicator characterizing the residential building;
2. the magnitude of its measurement;
3. data according to the design solution;
4. actual parameters.

The information in this section covers:

• data on the total area in the building plan;
• similar indicators of relative living space;
• number of floors;
• information on the numerical parameters of apartments in terms of their standard size (one-room, indicating the area (total and residential), as well as other standard sizes with similar parameters).

Filling out the third page of form KS-14

Filling out the columns on the third page:

How to make corrections to Form KS-14

In practice, corrections are made in a standard manner: incorrect data is crossed out and correct data is signed.

The changes made should be certified by the seal of the structure that initiated the appointment of the acceptance committee, with the specification “believe the corrected” and the designation of the date, initials and position of the person who made the correction. To prevent the occurrence of consequences in the future, adjustments should be made immediately to all copies of acts stored by all organizations involved in the object.

Form KS-14 is a standard unified act that records that any construction project is completely completed and ready for operation. It is somewhat reminiscent, but at the same time it has one distinctive feature: when drawing up the KS-11 act, as a rule, the customer and the contractor are indicated, and when filling out KS-14, the acceptance committee, which includes representatives of supervisory authorities, is also included.

When drawing up the KS-14 form, the compliance of the construction site being put into operation is taken into account not only with the project, but also with building codes, how the communications being put into operation work, etc. On the basis of this document, the controlling government agencies decide whether it is possible to grant permission to put this construction project into operation.

FILES

Hat KS-14

The first part of the KS-14 act includes the following information:

• date and number of drawing up the acceptance certificate of the completed construction project by the acceptance committee;
• name of the contractor organization according to the constituent documents indicating the OKPO code (from the registration papers of the organization);
• address of the construction site being accepted (city, street, house/building);
• the enterprise that appointed the commission for acceptance of the construction project;
• date and number of the administrative document (order) approved by the acceptance committee.

Filling out data in KS-14

Column 1. Here enter the full name of the construction project on which the contractor worked, indicating its address (city, street, house/building).

Column 2. This includes the name of the government agency that issued the building permit.

Column 3. This line contains information about subcontractors, that is, companies that also took part in construction work. If there are none, then this line can be skipped.

Column 4. Here you need to enter the full name of the company - the general designer who developed the design and estimate documentation for the construction of this completed facility, indicating its address. Also, if any, other organizations that participated in the development of this documentation. If there are no such organizations, it should be noted that all design and estimate documentation was created entirely by one company.

Column 6. This line includes information about the company that approved the design and estimate organization (usually the construction customer, but sometimes an investor or other interested entity), as well as the approval date and document number.

Column 7. The period of construction and installation work is entered into these cells, indicating clear dates for the start and end of construction (month and year only).

Filling out the table on the second page

Eighth column The acceptance certificate includes two tables. The first of them contains six columns and applies to any construction projects, except residential buildings.

Column 1. Here you need to enter the name of the main indicator of the construction project (power, capacity, throughput, number of jobs, productivity, length, volume, etc.);

Column 2. The unit of measurement of the previous indicator is indicated here (cubic meters, square meters, etc.);

Columns 3-6. These columns contain information about how many total units of measurement for each previously specified indicator this object includes (according to the project and actually).

Table Option B is filled in only when the construction site is a residential building. It has four columns, which also contain indicators and units of measurement (according to the project and actually).

Filling out the third page

Column 9. Here you should refer to the application (i.e. indicate its number), which contains information about acts of acceptance of equipment installed at the site;

Box 11. This small table contains information about all other work carried out on landscaping, improvement of roads, sidewalks, construction of sports, play, and utility buildings related to the main object of the completed construction (with a clear indication of the units of measurement, volume and deadline for completion of the work).

Columns 12-13. Here the numbers indicate the final cost of the construction project according to the design estimates, dividing the amount into the cost of construction and installation work performed and the cost of equipment, tools and inventory.

Box 15. This line contains any additional conditions accompanying the fact of acceptance of the constructed building/structure.

Signatures of the parties

After the entire document is completed, the acceptance committee must make a decision that the construction project is completed in accordance with the project and meets all requirements for sanitary and epidemiological, environmental, fire, building rules, regulations and government standards and is ready for commissioning .

All members of the acceptance committee must put their signatures on this decision, with the obligatory decoding of their full names and positions.

Now the pace of construction is constantly increasing, and this is not surprising, given that the planet’s population is increasing every year. This area of ​​business is attracting more and more entrepreneurs and firms. However, it is impossible to simply erect buildings on unpurchased land.

In most cases, many building regulations must be followed and various activities must be coordinated. Permits, certificates, and inspections are required to perform certain actions. And, of course, one of the main points in such activities is design documentation. Documents and various acts indicate and regulate the relationship between the contractor and the company, and then between the company and the state.

Project documentation is a whole complex of architectural, functional-technological, engineering, structural documented solutions for construction and major repairs. Almost no building can be built without such a package of papers. And not the last places here are occupied by KS-11 and KS-14 - special acts. Many people confuse these papers, because their interpretation is really similar. However, they are different, and very much so. And every company and employees should know about all these points in advance, so as not to suffer later during audits and inspections. But before moving on to the acts of acceptance of construction projects, you need to understand some points related to previous events and the construction itself.

Important points and types of construction projects

Not all buildings need to be issued KS-11 and 14. The list of objects is given in many laws. This includes the following buildings and systems:

1. Objects for industrial purposes (production facilities, factories, technical buildings, including those used for defensive purposes).
2. Objects of involuntary purpose (housing buildings, socio-cultural and communal buildings).
3. Linear structures (roads, pipelines).

When constructing such facilities, forms KS-11 and 14 are needed. Design documentation for such buildings can be created and prepared only by individual entrepreneurs, legal entities and companies that have special permits to carry out and certify such work. Permitting documents are issued by the SRO authority.

Reception and delivery of completed work

Upon completion of construction, the developer provides the company with a work completion certificate - KS-11. You may also need form number 14. These are two different documents; their differences will be discussed later. The completion of construction is confirmed by the transfer of a package of documents from the contractor to the customer.

Under a construction contract, the contractor assumes the responsibility to construct a building or carry out repairs within the specified time frame. The customer takes on the burden of creating the necessary conditions for this, and then pays for the work. Also, according to the Civil Code, as soon as the contractor reports the completion of work, the company must accept it as quickly as possible, without delay. The results are accepted either at the very end of the work, or in stages - this is fixed in the contract.

The results of the work and its acceptance end with the signing of the acceptance certificate KS-11. There are also situations when one of the parties refuses to sign. This is noted directly in the document, and only one party signs it. In such a situation, a trial is then held. If the reasons were serious, then the act is declared invalid. But if both sides signed COP-11, then it will be very difficult to prove that they are right.

In general, most often the customer refuses to sign if he sees that the object does not meet technical or other standards. Expert advice says that the stages of work are more difficult to accept than the overall result. After all, if at some point you give the green light for further actions, then the entire construction may go wrong, and it is the customer who will be responsible for the failure of the building and the death of people.

Differences between KS-11 and KS-14

To an inexperienced person, it may seem that these documents are extremely similar to each other and can be confused. However, certificates in forms 11 and 14 are not the same thing. They differ in the following important components:

• filling;
• content;
• form.

So, when preparing the KS-14, the receiving party is always the acceptance committee, and this does not exclude the possibility that in general there may be several parties to the document. In KS-11 there are often only two persons - the contractor and the customer, and they also put their signatures.

If you fill out KS-14, then you should indicate how all communications function and operate; the construction project here must meet not only the estimate and design, but also all standards related to safety and operation. Act number 11 is pure evidence that the building meets all the points specified in the order. Here the timing, area, presence of floors and floors, and so on can be checked. It is worth noting that such a document contains general final information on the object.

Other important differences that should not be forgotten

Act number 11 is signed at the end of the work by the customer and the contractor. But KS-14 is a mandatory certificate, it is the main document that allows a building to be put into operation and confirms that it will not collapse and will not be dangerous to humans. It is issued by the competent authorities. Also, when preparing and confirming this certificate, the inclusion of the building in the housing and fixed assets is evidenced.

For a company's accounting department, usually only act number 11 is sufficient. But if an acceptance committee is subsequently created or registration with government bodies is required, then it is important to immediately draw up the second document.

Practice shows that not all companies are engaged in registration of KS-14; they do this if necessary. But KS-11 is almost always filled out, because this paper regulates the relationship between the customer and the contractor. This certificate indicates both the deadlines for delivery and the cost of all services. A list and disclosure of the work carried out at the facility is provided, and its address is indicated.