Indexation coefficient 1s. Changing the staffing table in 1C

To calculate salary indexation, an employee must be assigned a predefined type of calculation “Salary Indexation” with the calculation method “Salary Indexation” using the documents “Hiring to an organization”, “Personnel transfer of organizations” or “Entering information about planned accruals of employees of organizations”. When increasing the salary in the document “Entering information on planned accruals of employees of organizations”, where this increase will be displayed, in the header of the document you must set the flag on the attribute “Indexation of earnings. At the same time, additional details will appear in the “Employees” tabular section: “Income before”, “Income after”, “Increase”, “Fixed indexation”. Note.

These actions need to be carried out only if the amount of the salary increase does not exceed the amount of indexation that is due to the employee based on his base period. The “Income before” detail indicates the amount of income (all planned accruals that are included in the indexation base) as of the end of the month preceding the increase, including indexation. The “Income after” detail indicates the amount of income taking into account the increase without the indexation amount. The “Increase” detail indicates the amount by which the income has increased. The “Fixed indexation” detail indicates the amount that is the difference between “Income before” and “Income after”. Let's look at an example.

As of April 2011, the employee’s salary was 2,500 UAH. (there are no other planned accruals). His base period for calculating indexation is January 2004. The planned indexation for April 2011 for it is 1368.96 UAH. In April, the employee's salary increases by 500 UAH. The increase is less than the amount of planned indexation. For him, in additional details we indicate: “Income up to” = 3,868.96 UAH. (salary 2500.00 + indexation 1 368.96). “Income after” = 3,000.00 UAH. (salary 3000.00). “Increase” = 500 UAH. “Fixed indexation” = 868.96 UAH. (“Income before” 3,868.96 – “Income after” 3,000.00).

In the “Planned Accruals” tab, we display the salary increase, indicating its “Amount” in the amount of 3,000 UAH, setting the “Action” attribute to the “Change” state and indicating the date of the increase as 04/01/2011. In the document “Salary calculation for employees of the organization” for April 2011, after entering the data and calculating the accruals, we get the following result: Salary by day = 3,000 Salary indexation = 868.96

The indexation amount is equal to the specified fixed indexation. The same amount of indexation will be in May, June and July 2011, because for the new base indexation period (April 2011), the indexation coefficient is 0. For August, the indexation coefficient was 0.012 and in the document “Calculation of salaries to employees of the organization” for August 2011, we obtain the indexation calculation taking into account fixed indexation and indexation at a coefficient equal to 11, 52 (indexation base 960 UAH * indexation coefficient 0.012): Salary by day = 3,000 Salary indexation = 880.48 (fixed indexation 868.96 + 11.52)

In our example, the indexation amount is UAH 868.96. is fixed and paid in such an amount until a subsequent increase in the amount of wages, in which such increase must exceed the specified fixed amount. If the next salary increase does not exceed a fixed amount, then the salary increase is carried out and the previously fixed indexation value is added.

If at the time of the next salary increase the right to indexation occurs and the indexation amount is greater than the amount of the salary increase, it is necessary to increase the salary, maintain the previously fixed indexation amount and add the indexation amount for the month of the increase, determined taking into account the next increase wages.

If the amount of the salary increase in the month of calculation exceeds the amount of indexation payments, this month will be considered the base month when calculating the consumer price index. Indexation is not paid in the billing month. Starting from the month following the billing month for further indexation, the consumer price index is calculated on an accrual basis until the indexation threshold is exceeded.

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The requirement for wage indexation, as a rule, is not considered by employers as a mandatory element of labor relations. However, its necessity is established by the Labor Code of the Russian Federation.

In accordance with Art. 134 of the Labor Code, ensuring an increase in the level of real wages includes indexation of wages in connection with rising consumer prices for goods and services. Institutions financed from the relevant budgets carry out wage indexation in the manner established by labor legislation and other regulatory legal acts containing labor law norms. Other employers carry out indexation in the manner established by the collective agreement, agreements, and local regulations.

To implement in the configuration “1C: Salaries and personnel of a budgetary institution” an increase in the salaries of the organization’s employees, taking into account all legal norms, a comprehensive set of actions is provided:

Registration of changes in tariff rates in staffing table(subject to maintaining the staffing table in the program);

Increasing tariff rates (daily and hourly tariff rates, official salaries and salaries for class rank (for civil servants), salaries for military rank and salaries for military positions (for military personnel)) for employees;

Entering the earnings indexation coefficient for employees (so that indexation is taken into account when calculating average earnings);

If the institution uses wages according to tariff categories (tariff schedule), then it will also be necessary to register changes in the size of tariff rates for tariff categories.

By using " Salary increase assistant» (menu “Payroll calculation” / “Earnings indexation”) you can register an increase in tariff rates (official salaries) of employees, staffing salaries, tariff categories, as well as earnings indexation coefficients.

"Salary Increase Assistant" has three operating modes:

· Increase in salaries (official salaries, salaries for class rank)- to register an increase in tariff rates (official salaries) of employees of the institution, as well as salary amounts in the staffing table;

· Increasing tariff categories (salaries according to tariff schedules)- to register an increase in tariff rates in the Tariff Levels directory;

· - to carry out a comprehensive cancellation of earnings indexation.

Work in the mode of increasing salaries.

At the first stage of working with an assistant, we select the “increase in official salaries” item.

In the second step, you should indicate the date of increase and the coefficient of increase in earnings (Fig. 2). The earnings increase factor is the number by which the current rates should be multiplied.

Use the checkboxes to indicate whether indexing should be carried out Employee salaries and/or indexing Staffing salaries.

Using the switches, set up rounding rules when calculating new tariff rates (salaries).

At the third stage of working with the assistant, on the “Employee salaries” and “Staffing table” tabs, if necessary, we make changes manually.

After entering all the information and checking the entered data, click the “Finish” button.

Information about the results of automatic indexing will be displayed as a message in the Assistant form (Fig. 4). After this, you can close the Assistant form.

When making changes to salary indexation through "Salary Increase Assistant" The following records will be generated in the program:

Document “Personnel Transfer” of organizations with the “Earnings Indexation” checkbox selected and the indexation coefficient (Fig. 5).

Changing information in the “staffing list” register of organizations (Fig. 6).

Fig.5

Work in history view mode, cancel the last increase.

When selecting mode View history, undo last promotion The assistant allows you to view information about earnings indexations registered in the information base and perform a complete cancellation of the last indexation, including deleting entries from the staffing table, canceling the “Personnel Transfer” documents, information about registered indexation coefficients, deleting information about rates for tariff categories.

The menu displays a list of salary increase dates. When you select a date, a list of changes registered on that date related to the indexation of earnings is displayed. By clicking the “Next” button, you can cancel the chronologically last increase. The operation of canceling a salary increase is irreversible, therefore, before performing it, the user is asked for additional confirmation. If the answer is affirmative, the last indexation of earnings is completely cancelled.

Please note the following features:

1) For those employees who are on parental leave, the assignment of a salary here means that the employee will receive both a salary and benefits. Therefore, an employee should be excluded if he does not work a reduced work schedule.

2) If departments have different indexation coefficients, then it is more convenient to change the staffing table manually. And the indexation of salaries (rates) is carried out by the document “Personnel Transfer”.

The program provides an option when the changed amount of payment is entered manually using the document “Input of information on planned accruals of employees of the organization” (menu “Payroll” / “Constant accruals”), and the indexation coefficient for further increasing average earnings using the document “Input earnings indexation coefficients" (menu "Salary calculation" / "Entering earnings indexation coefficients").

Wage indexation is a legal obligation of any employer, but responsible employees often face questions and problems on how to correctly carry out this operation in the 1C program. This article will discuss the nuances of completing the above-described operation in detail.

From this article you will learn:

• Is wage indexation formalized in 1C;
• how to index wages in the 1C program;
• what are the important features of wage indexation in the 1C program;
• how to index earnings in the document “Personnel Transfer of Organizations”.

The Labor Code of the Russian Federation (Article 134) regulates the procedure for increasing wages and any type of material remuneration in firms, private enterprises and various entrepreneurs carrying out labor activities with the involvement of hired employees. This article regulates, among other things, the indexation process that businessmen face when changing financial indicators related to the minimum subsistence level, fluctuations in regional prices in Russia and related to other elements of the economy.

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These changes should always be reflected not only in documentary form, but also have a visual display in a special program that regulates the labor activities of a particular institution. Such digital support includes a set of 1C programs, which should also include indexation of employee salaries, carried out according to one coefficient or according to different indicators and for different structural divisions of the organization.

How to index wages in the 1C program?

The process of increasing wages carried out in the 1C program is a slow action that must be performed consistently. Indexing, most often, is carried out on the computer of the responsible person, who is usually the chief accountant or his deputy.

The first step is to select a block of information responsible for the need to enter changes into employee salaries. There you need to fill in the appropriate fields:

• organization (the name of the institution is usually entered automatically);
• date of salary increase;
• increase factor (depending on the percentage of increase).

Don’t forget to put the appropriate notes in the rounding fields for calculating the new salary and manually set salaries for each employee. It is important to be careful here, since new salary levels must correspond to the level of the previous tariff multiplied by the coefficient.

Important features of wage indexation in the 1C program

After completing the entire indexation registration procedure, the 1C program generates two important documents: “personnel transfer of organizations” and “staffing schedule of organizations,” which will be located in the appropriate section on the computer of the responsible person. In these documents, it is necessary to once again check the correctness of the information filled in, after which it can be stated that the indexation of wages of the company’s employees was successful.

It should be borne in mind that the indexation of any material remuneration for employees applies to absolutely all positions and vacancies, including those on unpaid or maternity leave. Accordingly, even if a person is currently absent from the workplace, in the 1C program it is also necessary to apply the wage indexation procedure to him.

After indexing in the 1C program and issuing the corresponding order, the responsible person or immediate superior must notify all of his employees about the fact of the salary increase, drawing up additional agreements with his subordinates, which will later be attached to the employment contract.

How to index earnings in the document “Personnel Transfer of Organizations”?

After the required documents have been created in the 1C program, it is necessary to index earnings in one of them. This procedure is simple - we just need to check the box in the right place (opposite the indexing item), and then the whole process will take place automatically. This technique is used if the enterprise carries out indexation according to various coefficients and for various structural divisions.

There are no changes in the document “Staffing list of organizations”, unless any reshuffles between departments and structural units are implied (elimination of vacancies, change of job title, and so on).

Attached files

• Order on salary indexation.doc
• Regulations on remuneration (fragment). Salary indexation.doc

Available to subscribers only

• Order on salary indexation (sample).doc
• Regulations on remuneration (sample). Salary indexation.doc

Sometimes an employee of the HR department has to make changes to the current staffing table due to the reorganization of the company, a change in the number of staffing units down or up, changes in legislation (such changes must be made immediately), to improve work performance, changes in wages, etc. We'll tell you how to do this in the 1C: Salaries and Personnel Management 8 program.

What is “staffing schedule”

To properly organize workplaces at an enterprise, it is necessary to maintain a staffing table. This document contains comprehensive information about the number of employees in the organization and available positions. It also indicates the amount of remuneration for the position with all due allowances, if any are available in accordance with the law or provided for by the specifics of the organization’s activities.

Like any other document, the “Staffing Schedule” has a certain list of functions. The main ones are:

• Possibility of organizing staff working hours.
• Calculation of monthly salaries for employees.
• Official registration of newly hired employees.
• Drawing up internal daily routine rules.
• Transfer of registered employees from one position to another, etc.

Changing the staffing table in 1C

In the program "1C: Salary and HR Management 8" ed. 3.1. The ability to maintain a staffing table is supported, both without a change history and with it - documents on approval and change of the staffing table are available.

Let's consider the option of maintaining a staffing table with a history of changes, since it is in this mode that indexation of the staffing table and remuneration of the organization's employees is available.

In order for this option to be available in this program, you must go to the “ Settings” – “Personnel records” – link "Setting up staffing" and check two boxes: “Staffing is underway” And “A history of staffing changes is being maintained”. You also need to check the box “Employee earnings are being indexed”. You can do this by going to the “ Settings - "Payroll". After the settings have been completed, you can create or change the staffing table from the section “ Personnel” – “Staffing table”.

Let's assume that you already have a staffing table that needs to be indexed starting in the new year. To do this, you need to go to the section “ Personnel” – “Staffing table” – “Staffing table” and click the link « Change the current staffing table" or go to the section " Personnel” – “Staffing table” – “Changes to the staffing table” and by the button " Create" open a new document " ».

Next, in the tabular part of the document that opens, you should select the indexed positions of your staffing table by clicking on the button “ Change position" and in the form that opens, select the positions in which you need to make changes in wages (to select all positions at once, you must press the key combination Ctrl + A on your keyboard). Next, click on the " Fill in the indicators" indicate the indicators whose values ​​need to be indexed by multiplying them by the indexation coefficient. The document should be processed, but you should not close it, because you have indexed only the staffing table itself, and you also need to make sure that the salaries of employees who work in the indexed positions of your staffing table are increased when calculating wages. To do this, in the lower right corner of the document you need to click on the button “ Change employee accruals", after which the document “ Changing planned accruals" The document is filled out automatically, according to the current staffing arrangement of employees working in the indexed positions, and by default the “ Take into account as indexation of earnings". You should check that the document is completed, then enter it and close it. From this document it is possible to print " Order on indexation of earnings."

Approval of staffing

It should be noted that if the changes made to the staffing table are fundamental, then it is worth using the document “ Approval of staffing." As a rule, this rarely happens when the leadership of an organization changes or its structure changes. In all other cases, it is necessary to make changes to the staffing table using the document “ Change of staffing».

The staffing table is not mandatory, but quite an important document for the organization, because on the basis of it you can analyze the number of occupied and vacant positions, the salaries received by employees, you can also fire an employee and hire a new one. In the program "1C: Salary and HR Management 8", ed. 3.1, wages are calculated to employees based on the staffing table.