Carrying out sick leave in 1s 8.2 zup. Additional initial data for calculating benefits

Quite recently, an interesting question was asked on our forum about how to reflect in 1C the fact that an employee is absent due to illness. The peculiarity of this situation is that the employee works as an external part-time worker, and receives temporary disability benefits only at his main place of work. That is, the employer, as an explanation of the reason for absence, was provided with a copy of the sick leave certificate, which does not need to be accrued. Let's look at an example of how this situation is reflected in the 1C program: Salaries and personnel management 8 edition 3.

Go to the “Personnel” tab and create a “Sick Leave” document.

We fill out the first tab of the document in accordance with the received copy of the sick leave.

As we can see, the accrual amounts at this stage are indicated in the sick leave, but work with the document is not yet completed. Go to the “Payment” tab and uncheck the “Assign benefit from” checkbox.

After performing this action, on the “Accrued (detailed)” tab, the accrued amounts are reset to zero, and the calculation type automatically changes to “Sickness Absence.”

If automatic changes in accruals do not occur, then return to the “Main” tab and click the “Recalculate document” button.

We navigate and close the document.
When calculating wages for the month, days of absence due to illness will be taken into account, the amount of salary for the time worked will be reduced, but benefits will not be accrued. You can verify this by generating a payslip for the employee after calculating the salary for the month.

Hello, dear blog readers. I have to prepare this material with a slight fever and an unpleasant cough, so today we’ll talk about reflection temporary disability benefits in the 1C Salary and Personnel Management program. There is a specialized document for this purpose -. By the way, recently a separate document for calculating sick leave appeared in the 1C Enterprise Accounting configuration. You can read about this in the article How to calculate sick leave in 1C Enterprise Accounting 3.0.

Well, in today’s publication we will look at the features of working with a document "Sick leave accrual" in configuration ZUP 2.5 and general theoretical basis calculation of payments for sick leave. In this article I will also touch on a number of topics directly related to the calculation of sick leave:

• Using a document “Absenteeism in the organization” to reflect not yet confirmed absence due to illness,
• Setting up automatic filling of experience;
• Entering information about earnings from previous employers to correctly calculate average earnings (document “ Certificates from other policyholders about earnings").

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To begin with, I would like to highlight basic moments that you need to know and remember when calculating payments for temporary disability:

• Billing period(the period based on the results of which sick leave is calculated) includes two calendar years that precede the accounting year (in which we count sick leave);
• If the employee in the previous two calendar years generally had no income or average earnings for a month turned out to be less than the minimum wage, then the average earnings are equal to the minimum wage;
• Average daily earnings = amount of accruals employee for the previous two calendar years (and which are included in the base for calculating insurance contributions to the Social Insurance Fund) divided on 730;
• First 3 days Temporary disability benefits are paid at the expense of the employer, subsequent ones at the expense of the Social Insurance Fund;
• To calculate temporary disability benefits earnings from all employers are taken into account, for which the employee worked for two base calendar years. To do this, the employee must provide the appropriate certificate to the current employer.

Notes:

• Calendar years, based on the results of which sick leave is calculated for the employee, can be replaced. This is possible if the employee was on maternity leave and/or child care leave in one or two of these calendar years. At the request of the employee, one or both years may be replaced, provided that this will entail an increase in the amount of benefits;
• The maximum amount of earnings on which the benefit is calculated is limited and cannot exceed the following amounts:
  • 2014 – 624,000 rubles;
  • 2013 – 568,000 rubles;
  • 2012 – 512,000 rubles;
  • 2011 – 463,000 rubles;
  • 2010 – 415,000 rubles;
  • 2009 – 415,000 rubles.

Calculation features when an employee is employed by several employers:

• If the employee has been employed for the previous two calendar years from the same employers, as at the time of calculating sick leave, the benefit is calculated separately for all places of work. In this case, the limit on the amount of annual earnings is taken into account for each employer separately;
• If the employee has been busy for the previous two years at another employer(s), the employee must choose which of his current employers he will receive benefits from due to temporary disability, i.e. earnings from all employers are taken into account within the limits mentioned earlier;
• If the previous two years the employee worked as from current employers and from others, then the employee can choose any of the above calculation schemes.

Finally, the most interesting thing in theory is procedure for calculating temporary disability benefits. So, let's look:

1. Average daily earnings = the amount of earnings for the previous 2 calendar years / 730
2. Don't forget about the maximum base of your earnings.
3. Amount of daily benefit = Average daily earnings * Percentage(set depending on length of service and reasons for disability);
4. Amount of benefit = Amount of daily benefit * Number of days(period of incapacity for work).

Features of calculating temporary disability benefits in 1C ZUP

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✅ CHECKLIST for checking payroll calculations in 1C ZUP 3.1
VIDEO - monthly self-check of accounting:

✅ Payroll calculation in 1C ZUP 3.1
Step-by-step instructions for beginners:

So, settlement document "Accrual for sick leave" must be entered after the employee submits a certificate of incapacity for work to the accounting department. If at the time of calculation of wages the employee is on sick leave and has not yet provided a certificate of incapacity for work, then the calculator must use another document "Absenteeism from the organization". Thus, when calculating the salary, sick days will be superseded, and the salary will be calculated in proportion to the days worked. In the example, we will consider just such a situation using these two documents.

Let an employee of Sidorovo be sick from March 28 to April 14, 2014. Around April 8 or 9, the accountant begins to calculate the salary for March 2014.

I would like to note right away that this should be done before calculating the main part of the salary with a document “Payroll for employees of the organization.”

In the document "Absenteeism in the organization" you should select the accrual month March 2014. In the tabular part of the document, add a line and select employee Sidorova. As the type of absenteeism we choose "Unexplained Absence" since officially we do not yet have documents confirming the disease. Well, we will indicate the period from March 28 to April 14. The program will offer to split the lines in the document monthly and you should agree with this proposal.

After this, we will calculate the planned accruals using the document "Payroll". Read more about calculating planned accruals in the article. The salary will be calculated in proportion to the days worked, from which days of absence were excluded. See picture.

On April 14, the employee decides to stop being sick and returns to work with a certificate of incapacity for work, which he brings to the accounting department. After this, the calculator already has every right to use the document "Sick leave accrual." This document can be accessed from the tab "Payroll calculation" program desktop (link in the middle column).

The following fields must be filled in the document:

• Month of accrual - April 2014 - the March salary has already been calculated, so sick leave will fall into the April salary;
• Employee – Sidorova;
• Cause of disability – (01, 02, 10, 11) Illness or injury (except for work-related injuries);
• “Start date of incapacity for work” and “Exemption from work from ... to ...”;
• Experience – the percentage of sick leave payment depends on this field.

How to set up automatic filling of experience

✅ Seminar “Lifehacks for 1C ZUP 3.1”
Analysis of 15 life hacks for accounting in 1C ZUP 3.1:

✅ CHECKLIST for checking payroll calculations in 1C ZUP 3.1
VIDEO - monthly self-check of accounting:

✅ Payroll calculation in 1C ZUP 3.1
Step-by-step instructions for beginners:

I have already noted earlier that one of the parameters that directly affects the calculation of benefits is length of service. Before calculating sick leave, you must enter information about the employee’s length of service. To do this, you need to open Sidorov in the “Employees” directory and follow the link “for more details about individual» go to physical face. And open the form there by clicking on the button "Labor activity". In this form, you need to add a line in the “General Experience” tabular section. To do this, right-click on the area of ​​this tabular part and in the context menu that opens, click on “Add”. Set the “Type of experience” “Insurance period for payment of sick leave” and indicate the date from which to count the length of service (for example, the date of admission to this organization), and the number of years, months and days of service that the employee had on this date.

The document will be calculated according to the minimum wage, since the database does not contain information about the employee’s earnings in the previous two calendar years. Calculated as follows:

2,629.44 = 5,554 (minimum wage) * 24 (2 years) / 730 * 18 (days of disability) * 80% (percentage depending on length of service)

How to enter information about earnings from previous employers

After calculating the document, a message was displayed "For the specified calculation years No income data found!

This message appeared because the employee was hired by this organization in 2014, and in 2013 and 2012 he worked in another organization. In order to enter information about earnings, you should use a specialized document “Certificates of other policyholders on earnings”. The link to the document is on the tab "Payroll calculation" desktop program in the section “see. Also". In the document you must indicate the employee and enter the previous organization, and in the tabular section indicate earnings for 2012 and 2013.

It is worth noting that the employee’s salary for these two years was recorded in this program, so of course there is no need to enter this document. The salary will be taken into account automatically.

Don't forget to post the document. After this, we will return to the sick leave calculation document. Check the box in the document “take into account the checkbox of previous policyholders” and click “Calculate” again.

7,574.76 = 384,000 (income for 2 years) / 730 * 18 (days of disability) * 0.8 (percentage depending on length of service)

Document "Sick leave accrual" also contains another tab “Calculation of sick leave”, which contains information about calculating the average. In fact, with automatic calculation there is no need to edit the data on this tab. But for general development Let's see what she is like.

Pay attention to the red lines in this tabular section. These lines cancel the information entered by the document "Absenteeism in Organizations."

Now let’s select the “Personal Income Tax” tab, where you can see the amounts of calculated personal income tax.

And one more tab “Calculation of average earnings”. On it we will see the same information about earnings that we entered into the document “Certificates of other policyholders on earnings.”

Reports of the document “Accrual on sick leave”

The “Sick Leave Accrual” document contains a number of printed forms. You can open them by clicking the “Print” button located in the lower right corner of the form. The most commonly used form “Calculation of average earnings since 2011.”

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Photo by Evgeny Smirnov, news agency “Clerk.Ru”

Temporary disability benefits can be paid both at the expense of the employer and at the expense of the Federal Social Insurance Fund of the Russian Federation. The amount of the calculated benefit depends on the employee’s length of service, the amount of his salary, and the start date of sick leave. In addition, do not forget about the increase in the minimum wage from July 1. In the article, 1C experts give examples of calculating temporary disability benefits and their reflection in the 1C: Salaries and Personnel Management 8 program, edition 3, for the most common cases in practice.

Sick leave is important document. It confirms the legality of the employee’s absence from work and serves as the basis for calculating and paying benefits.

In addition to earnings for the previous two years, the calculation of benefits is affected by the length of service and the date of onset of illness.

Calculation of benefits...

...depending on insurance experience

In accordance with Federal Law No. 255-FZ of December 29, 2006 “On compulsory social insurance in case of temporary disability and in connection with maternity” (hereinafter referred to as Law No. 255-FZ), in most cases the amount of disability benefits depends on the length of service:

• from 8 years and more - a benefit is paid in the amount of 100% of average earnings;
• from 5 to 8 years - 80% of average earnings;
• up to 5 years - 60% of average earnings.

The percentage of average earnings for calculating benefits is taken into account in the following situations

• own illness (except occupational disease); injury (except for injury associated with an industrial accident); quarantine; prosthetics for medical reasons; follow-up treatment in sanatorium-resort institutions immediately after hospitalization (Part 1, Article 7 of Law No. 255-FZ);
• caring for a sick child on an outpatient basis and in a hospital (clauses 1, 2, part 3, article 7 of Law No. 255-FZ);
• outpatient care for an adult family member (Part 4, Article 7 of Law No. 255-FZ).

In some cases, benefits are paid in the amount of 100% of average earnings, regardless of length of service. This:

• maternity benefit (Article 11 of Law No. 255-FZ);
• occupational disease or accident at work (Article 9 of the Federal Law of July 24, 1998 No. 125-FZ).

If an employee who resigned from the organization developed a personal illness or injury within 30 calendar days from the date of dismissal, then, on the basis of Part 2 of Article 7 of Law No. 125-FZ, a benefit is paid in the amount of 60% of average earnings, regardless of length of service.

Rules for calculating and confirming experience to determine the amount of benefits for temporary disability, pregnancy and childbirth, approved by order of the Ministry of Health and Social Development of Russia dated 02/06/2007 No. 91 (as amended by order of the Ministry of Health and Social Development of Russia dated 09/11/2009 No. 740n) (hereinafter referred to as the Rules).

Paragraph 21 of the Rules states that periods of work (service, activity) are calculated on a calendar basis based on full months (30 days) and a full year (12 months). In this case, every 30 days of these periods are converted into full months, and every 12 months of these periods are converted into full years. This does not mean that the entire period must be converted into days, and then divided by 30 and 12. It is necessary to select complete calendar periods: years, months, and convert the remainder into months at the rate of 30 days per month.

Example 1. Calculation of length of service for a period

Let's calculate the length of service for the period 09/14/2015-03/16/2016.

If you simply divide the number of days for the entire period of 185 by 30, you get 6 months and 5 days of experience.

But according to the Rules, you must first take into account full calendar periods: 5 full months - from October 2015 to February 2016. Next, the 17 days of September 2015 are summed up with the 16 days of March 2016. According to the rules, 33 days are 1 month (30 days) and 3 days. Thus, the total length of service is 6 months and 3 days. This is exactly how the length of service in the program is calculated.

Sometimes the documents confirming the experience do not indicate exact dates. Paragraph 27 of the Rules establishes that if only years are indicated without indicating exact dates, the date is taken to be July 1 of the corresponding year, and if the day of the month is not indicated, then the 15th day of the corresponding month is taken as such. This means that these are the dates that need to be indicated in the program. In the 1C: Salaries and Personnel Management 8 program, the length of service is indicated on the card Employee link Labor activity.

Insurance experience for calculating sick leave consists of periods during which a person was insured against temporary disability and non-insurance periods.

Insurance periods include periods of work of the insured person employment contract, state civil or municipal service and periods of other activities during which the citizen was subject to mandatory social insurance in case of temporary disability and in connection with maternity (Part 1 of Article 16 of Law No. 255-FZ).

Non-insurance periods are periods of military service, as well as other service provided for by the Law of the Russian Federation of February 12, 1993 No. 4468-I “On pension provision persons who passed military service, service in the internal affairs bodies, the State Fire Service, authorities for control of the circulation of narcotic drugs and psychotropic substances, institutions and bodies of the penal system, and their families,” which the employee completed from 01.01.2007.

Let us recall that the allocation of non-insurance periods is associated with differences in the procedure for financing the payment of temporary disability benefits. The presence of non-insurance periods may affect the percentage of average earnings used to calculate benefits.

For example, without non-insurance periods, the length of service is 7 years. The benefit is calculated at 80% of average earnings. But if you add 2 more non-insurance years, then 100% of average earnings are already taken into account when calculating benefits.

In general, sick leave expenses (with the exception of the first three days in case of illness or injury to an employee) are reimbursed from the funds of the Federal Social Insurance Fund of the Russian Federation. The difference in the amount of benefits arising due to non-insurance periods is additionally financed from funds federal budget(due to interbudgetary transfers from the federal budget provided for stated goals budget of the Federal Social Insurance Fund of the Russian Federation).

When filling out data on length of service in the program and on the certificate of incapacity for work, the following must be taken into account. The “Insurance length” field of the certificate of incapacity for work (section “To be filled in by the employer”) is the full length of service, which is taken into account when calculating sick leave. This field corresponds to the Length of Experience program field for sick leave payments, taking into account non-insurance periods. In the field “including non-insurance periods” of the certificate of incapacity, you need to highlight only the length of non-insurance periods.

At the same time, in the Insurance length of service field for payment of sick leave in the program, you must indicate the length of service without non-insurance periods.

Example 2. Filling out data on length of service on a sick leave form and in the 1C: Salary and Personnel Management 8 program

The length of service for paying sick leave, taking into account non-insurance periods (“Insurance period” - in the certificate of incapacity for work) 01/01/2006 - 05/31/2016 is 10 years 5 months. Moreover, the employee was in service from 01/01/2006 to 12/31/2014. The non-insurance period begins from 01/01/2007 and lasts until 12/31/2014, i.e. it is 8 years. On the form, in the “Insurance period” field, 10 years 5 months are indicated and the non-insurance period is highlighted, including 8 years (Fig. 1). Rice. 1 Fragment of a certificate of incapacity for work In the program, in the Employee’s card, in the field Length of service for payment of sick leave, taking into account non-insurance periods, 10 years 5 months are indicated, and in the field Insurance length of service for payment of sick leave, you must indicate length of service without non-insurance periods, i.e. 2 years and 5 months (Fig. 2). Rice. 2. Information about work experience

For an employee, it makes no difference whether there are non-insurance periods in his work experience, but for the Social Insurance Fund this is important.

Example 3. Calculation of disability benefits in the presence of non-insurance periods

Disability benefits were provided from 06/01/2016 to 06/18/2016. The employee has a length of service for paying sick leave, taking into account non-insurance periods of 10 years 5 months, including a non-insurance period of 8 years. When filling out the Sick Leave document, on the Payment tab, select the Apply benefits flag and select Payments in connection with the inclusion of non-insurance periods in the insurance period. The Payment percentage field was automatically set to 100%, because the total experience is more than 8 years. But in the field Percentage of payment without benefits is 60%, because without benefits the length of service is only 2 years and 5 months, which is less than 5 years. The difference between total length of service and length of service without benefits is paid from the federal budget minus the first three days paid by the employer. On the Accrued tab (Fig. 3), the sick leave accrual is calculated for a total amount of 13,767.15 rubles, including at the expense of the federal budget - 5,506.80 rubles. In the 4-FSS report, expenses from the federal budget are allocated automatically.

Rice. 3. Accruals for sick leave, taking into account non-insurance periods

...depending on the date of onset of the disease

Throughout 2016, the maximum average daily earnings for all cases except maternity leave is 1,772.6 rubles. When calculating the average daily earnings in 2016, you need to take into account all earnings for 2014, from which insurance premiums, but not more than 624,000 rubles, and all earnings for 2015, from which insurance premiums were transferred, but not more than 670,000 rubles. Average daily earnings are obtained by dividing the sum of these limited earnings for 2 years by 730. In some cases, the amount of benefits is affected by the minimum wage, and it changed during 2016.

From 01/01/2016 the minimum wage is equal to 6,204 rubles per month (Article 1 of the Federal Law dated 12/14/2015 No. 376-FZ), and from 07/01/2016 the Federal Law of 06/02/2016 No. 164-FZ is set at 7,500 rubles per month . It is necessary to take into account changes in the minimum wage

from 07/01/2016, if the employee…

… average earnings for the previous two years are below the minimum wage

If the average employee’s earnings calculated for 2014 and 2015 (calculated for a full calendar month) are lower minimum size wages, then the benefit is calculated based on the minimum wage. If the date of onset of the disease falls on the period from 01/01/2016 to 06/30/2016, then the minimum average daily earnings calculated from the minimum wage is 203 rubles. 97 kopecks (RUB 6,204 x 24) / 730 = RUB 203.97). For illnesses occurring starting from 07/01/2016, the minimum average daily earnings is 246 rubles. 58 kopecks (RUB 7,500 x 24) / 730 = RUB 246.58).

Example 4. Calculation of benefits from the minimum wage due to low earnings

Employee N.I. Rostova presented to the accounting department sick leave for child care up to 7 years old on an outpatient basis for 1 day 07/15/2016. The employee's length of service on the day of illness was 2 years (less than 5 years, but more than six months). N.I. Rostova has been working part-time since November 2015. Her earnings for 2015 amounted to 50,000 rubles. Certificates from previous places of employment were not provided.

The actual average daily earnings were:
RUB 50,000.00 / 730 = 68.49 rub.

The minimum average daily earnings from the minimum wage, taking into account part-time work, was: 246.58 rubles. x 0.5 = 123.29 rubles, which is more than actual. The benefit is calculated from the minimum wage of 123.29 rubles. taking into account experience. The experience is less than five years, so 60% is taken into account to calculate the benefit: 123.29 rubles. x 60% = 73.97 rub.

Please note that the start date of the disability is important in this case. The disease began in July, so the minimum wage was 7,500 rubles. If the onset date of the illness was before July 1, 2016, and the illness continued in July, then a minimum wage of 6,204 rubles would be used.

... less than six months of experience

If the employee’s length of service is less than six months, then the disability and maternity benefits cannot exceed the minimum wage for each calendar month.

Example 5. Limitation of benefits to the minimum wage due to short work experience

Employee D.V. Borovoy began working on 04/01/2016 on a full-time basis at an enterprise in an area without regional coefficient(RK). A certificate of earnings from a previous employer in 2015 confirms the amount of 500,000 rubles.

Sick leave was provided for 2 days: 06/30/2016-07/01/2017.

On the day of the onset of illness, the length of service is less than six months and the amount of benefit is limited not by the maximum value of the base for calculating insurance premiums, but maximum size daily allowance calculated from the minimum wage.

The actual average daily earnings were: RUB 500,000. / 730 = 684.93 rub. The experience is less than five years, so the average daily earnings are limited to 60% and equal to 684.93 rubles. x 60% = 410.96 rub. But since the length of service is less than six months, it is limited to the maximum daily benefit in June: 6,204 rubles. / 30 = 206.80 rubles, and in July 7,500 rubles. / 31 = 241.94 rub.

Thus, for 2 days, a benefit of 206.80 rubles was accrued. + 241.94 rub. = 448.74 rub. (Fig. 4).

Rice. 4. Sick leave accruals from the minimum wage

note, maternity benefits are accrued in advance and if the employee went on leave maternity leave before July 1 and before the new minimum wage was approved. Moreover, if the vacation continues after July 1, then the amount of the benefit must be recalculated taking into account the new minimum wage and the difference must be paid.

The need for recalculation arises if maternity benefits are limited to the maximum amount of daily benefits similar to Example 5 due to the fact that the employee’s length of service was less than six months. To perform recalculation in the program, you need to open a previously created and paid document Sick leave. By button To correct create new document. In it on the bookmark Recalculation of the previous period previously accrued amounts are reversed, and on the tab Accrued (details) new charges are displayed. As a result, the new document shows the difference, in this case the amount of additional payment.

... violation of the regime

If an employee violates the regime prescribed by the attending physician without good reason or if the incapacity for work occurs due to alcohol or drug intoxication, then the calculation is made in the same way as in the second case.

This case differs from the previous one in that in case of violation of the regime, benefits based on the minimum wage are accrued starting from the day of the noted violation, and before that - according to general rules taking into account actual average earnings.

In the 1C Accounting program, just like in 1C ZUP, it is possible to accrue sick leave to your employees. Let's consider step by step instructions on calculation and accrual of sick leave in 1C 8.3.

This functionality is available only after making certain settings for your program.

Go to the "Administration" section and select "Accounting Settings".

A setup form will appear in front of you. Go to the “Payroll calculation” section and check the appropriate box, as shown in the figure below. Please note that this functionality is only available if the program does not include organizations with more than 60 employees.

Registration and calculation of sick leave

Sick leave sheets are located in the “Salaries and Personnel” - “All Accruals” section.

In the list of documents that opens, click on the “Create” button. You will see a menu with a choice of document type. In our case, this is “Sick Leave”.

In the form of the newly created document that opens, indicate the month, organization and the employee whose sick leave you want to reflect in the program.

Basic data

The “Main” tab indicates the number of the sick leave and whether it is a continuation of another. The cause of disability is selected from the default list. This could be illness or injury, quarantine, parental leave, etc.

Below, indicate for what period the employee is exempt from work in accordance with the sick leave. The default payment percentage is set at 60%, but depending on the employee’s length of service, you can of course change it.

At the very bottom of the form, on the “Main” tab, accruals and personal income tax are automatically calculated. The accrual is automatically divided into that paid by the employer and the Social Insurance Fund. You can only adjust personal income tax and average earnings data by clicking on the pencil sign.

We will not consider personal income tax adjustments in detail, since everything is already intuitive there. Let's focus on average earnings. Click on the pencil sign.

You will see Form 1C 8.3 with a detailed monthly calculation of the average earnings of employees.

Here you can adjust the data that affects your average earnings. This is done in the case when an employee recently came to work at your company, and there is no data on his earnings from his previous place of work. Or it was not previously carried out in the program.

There are also very frequent cases where it is necessary to change the billing period. For example, an employee has returned from maternity leave; therefore, she may not have accruals for the time worked, as well as the time worked itself. In this case, when calculating sick leave, she can change the years for calculating average earnings to those when she actually worked (before maternity leave).

Additional data

Go to the “Advanced” tab. In our case, all data was filled in automatically.

In the benefit limitation by field, the value “ Limit value bases for calculating insurance premiums.” You can change this limit to the minimum wage, or to the minimum monthly insurance payment.

Part-time rates and benefits are listed below. The list of available benefits is shown in the figure below.

Accruals

In our case, on the “Accruals” tab, two lines appeared: “Sick leave at the expense of the employer” and “Sick leave”. The fact is that in our case, the employee is entitled to payment of benefits for 8 days. The first three days are paid by the employer, and the subsequent days by the Social Insurance Fund. If the period were no more than three days, then this tab would only have a line with the amount of sick leave at the expense of the employer.

In the tabular part of the accruals, you can only change the benefit amounts. On the “Main” tab, all changes you make will be reflected and the amounts will be recalculated automatically.

Postings on sick leave

Post the document and open its transactions. As we see, the amount of benefits, which is paid at our expense, is related to wages (Dt26). The part of the benefit that is paid at the expense of the Social Insurance Fund is taken into account on Dt 69.01.

See also video instructions:

Accrual of sick leave in 1C 8.3

When auto-filling the “Payroll” document in 1C 8.3 for the period in which our employee was on sick leave, the program will substitute this amount in the appropriate column. Also, the amount of time worked will decrease during the period of illness.

IN pay slip accrued sick leave amounts at the expense of the employer are displayed in separate lines.

Confirmation of an employee’s temporary incapacity for work is a certificate of temporary incapacity for work issued by a medical institution. An employee can, at his choice, either receive a certificate of incapacity for work in paper form (on a blue form) or issue an electronic “sick leave”, in this case, the medical institution will inform him only of the certificate of incapacity for work, from which the employer can later obtain all the information necessary to calculate benefits . To be able to issue electronic sick leave, the employing organization must be connected to the information interaction system with the Social Insurance Fund. Let's look at how to register a paper or electronic certificate of incapacity in the program.

Document "Sick leave"

The certificate of incapacity for work is registered in the 1C: ZUP 3 program using the document Sick leave (Personnel – All employee absences):

If two groups of users work with the program: specialists personnel service and payroll accountants, it is assumed that the document Sick leave entered by a user with a profile Personnel officer, indicating in it the employee and the data from the certificate of incapacity for work, and then the user with the profile Calculator– calculates temporary disability benefits and approves the document. This publication discusses working on behalf of a user with a HR profile.

Entering data into the “Sick Leave” document

Month and date of the document

In the document Sick leave , you must fill in the details correctly Month And date . date is the date of registration of sick leave in the program, and Month– accrual month in which the employee will be accrued benefits according to the document Sick leave .

Example 1

Example 2

LN number

In props LN number the number of the certificate of incapacity for work is indicated.

If an employee has submitted a paper “sick leave”, the number will be located in the upper right corner of the certificate of incapacity for work:

If an employee has been issued an electronic “sick leave”, the medical institution will inform him of the number of the certificate of incapacity for work. The number can also be found in personal account the insured person or in the employer’s personal account on the FSS website. Using the sick leave number, you can load all the electronic sick leave data into the 1C program automatically - just click on the button Get data from the FSS .

Employee's insurance experience

To calculate temporary disability benefits, you need to know the employee's insurance record. Information about insurance experience, calculated on the date of start of temporary disability, will need to be indicated on the paper “sick leave” in the section To be completed by the employer .

Usually the initial insurance period, i.e. The length of service calculated as of the date of admission is entered into the program when the employee is hired, and in the document Sick leave The insurance period is automatically calculated as of the start date of temporary disability. In this case, no additional actions are required from the user.

If the insurance period for an employee is not entered in the program, then it must be entered for the correct calculation of benefits. In this case, in the form of a document Sick leave the inscription is displayed The length of service is not completed, benefits may be calculated incorrectly :

You should click on this inscription and enter the insurance period.

Is a continuation of the certificate of incapacity for work

If the field on the certificate of incapacity for work is filled in Continuation of certificate of incapacity for work No. , this means that this sick leave is a continuation of another.

In this case, in the document Sick leave in the program you need to check the box and select the document Sick leave , of which this document is a continuation.

Example

In this case, first the document is entered into 1C Sick leave for the period from 16.04 to 20.04:

Then the second document is entered Sick leave , in which the checkbox is checked Is a continuation of the certificate of incapacity for work and a link to the first one is indicated Sick leave:

Cause of disability

In props Cause of disability the reason for the disability is indicated based on the code filled in the corresponding cells of the certificate of incapacity for work:

A breakdown of the cause of disability codes is presented on the back of the form:

Example

In the document Sick leave based on this, the cause of incapacity is indicated - (01, 02, 10, 11) Illness or injury (other than work-related injuries) :

If one of the following codes is indicated on the certificate of incapacity for work: 09 , 12 , 13 , 14 or 15 , then in the document Sick leave reason is selected or .

With code 09 To select the correct reason in the program, you need to look at the disability certificate for the age of the person being cared for:

If the age does not exceed 15 years, then this is caring for a child, and if it exceeds, then it is caring for a sick adult family member.

For a reason (09, 12, 13, 14, 15) Caring for a sick child you will need to fill in additional information on the tab Care for children :

For a reason (09) Caring for a sick adult family member a similar tab will be called Caring for relatives :

Details on how sick leave is registered and benefits are calculated in the case of caring for children or relatives are discussed in the publication Sick leave for care - registration and calculation in 1C.

Period of incapacity

Dates in details Release from work from... to... are filled out based on the information in the table of the same name on the certificate of incapacity for work. The program document indicates the total period of incapacity for work.

In the document Sick leave the period of release from work is indicated from 10.04 to 20.04:

Take into account the earnings of previous policyholders

Checkbox Take into account the earnings of previous policyholders installed by default:

This means that if an employee provides or previously provided certificates of earnings from other employers, and they were entered into the program, then the earnings from the certificates will be taken into account when calculating temporary disability benefits.

If you do not need to take into account certificates from other employers when calculating benefits, then the checkbox should be cleared.

Reflection of sick leave in the time sheet

In the working time sheet, the period of temporary incapacity for work is reflected by a letter code B :