The applied solution allows you to automate all the main types of labor remuneration used in enterprises, as well as related deductions, taxes and fees.

The most common forms of remuneration have been implemented: time-based (monthly, daily and hourly wage rates) and piecework, as well as their modifications - piece-bonus and time-bonus forms of remuneration.

When applying a time-based wage, it is enough to indicate the size of the salary and the schedule, accounting for hours worked when registering an employee for work.

There is no need to specially keep track of hours worked. The actual hours worked is calculated as the amount of planned time that the employee had to work in accordance with the schedule, minus the documented deviations, for example, due to illness or vacation.

In the case of piecework wages, in order to calculate the amount of payment, it is necessary to register the actual output of the employee every month using special documents - piecework orders. At the same time, it is also required to indicate the work schedule, since it is needed for some other calculations.

Work schedules

To account for hours worked, work schedules of the following types can be used: shift, five-day, six-day. In the application, you need to set the duration of the working week and working hours: working intervals during the day or shift, minus the lunch break.

It is also available to autocomplete the work schedule calendar, taking into account national holidays, reflecting working days, shortened pre-holidays and postponed non-working days. The list of national holidays is included in the information base.

Accruals and deductions

All charges of the company are divided into 2 large groups:

Basic accruals are accruals with a certain period of validity (payment for periods of absence of an employee, etc.).

Additional accruals are accruals with one accrual date, such as dividends or bonuses.

The configuration includes a full set of preset types of charges and deductions. For example, there are accruals for various types of vacations and several types of downtime, deduction of alimony, etc. It is possible to add an unlimited number of custom types of deductions and accruals.

Methods for calculating basic charges:

piece-rate for the actual period of validity of the accrual;

at the tariff rate (daily, monthly or hourly) for the actual period of validity of the charge;

a fixed amount;

by average earnings for vacation on calendar days;

by average earnings for calculating benefits for temporary disability;

according to the average earnings for vacation when calculating from working days;

percentage (of the amount according to the established base charges);

by average earnings;

childcare allowance for up to 1.5 years or up to 3 years;

Holds can be calculated in the following ways:

as a percentage (of the amounts on basic charges);

according to executive documents (with a decrease in the amount of basic charges for tax collections);

in a fixed amount.

Payroll process

After entering into the information database about the current production of employees, about deviations from schedules, about one-time deductions and charges, the calculation of wages and related charges is made directly.

To calculate the salary, the document "Payroll to employees of the organization" is used.

The application allows you to create paper printed forms of all types related to payroll: payrolls, pay slips, etc.

Payment of salaries is made using the document "Salary payable to the organization".

Transfer of salaries to bank cards of employees

To distribute salaries among employees' card accounts, a special data exchange mechanism is implemented in the configuration - a joint development of 1C and Sberbank of the Russian Federation. The exchange of information on the amounts of the transferred wages is carried out using the XML standard. Such a mechanism makes it possible to transfer to the bank the information in electronic form required to open an employee's salary accounts, receive confirmation from the bank about their opening with the required parameters of the organization's employees' accounts, and then organize periodic salary accrual to the bank card account.

In the 1C: UPP program, the documents "Payroll" and "Payroll" do not provide any accounting and tax entries. For the purpose of reflecting salaries in regulated accounting in 1C: UPP, there is a special document "Reflection of salaries in regulated accounting". The reference book "Cost Items" in 1C: UPP is an analytics for cost accounts in accounting and tax accounting. Let's add two new elements to the "Cost Items" directory (Figure 1).

Figure 1 Cost Items

We created the article "Salary (General Household Expenses)" to record the salaries of management personnel on it.

We have created the article "Salary (Production Costs)" to record the salaries of production personnel on it.

To create various ways of reflecting the "basic" wages of employees and individual planned and one-time charges and deductions in accounting and tax accounting, the "Methods for reflecting wages in accounting" reference book is used.

Each element of the reference book represents the correspondence of accounts with the specified analytic elements, if the accounts require it.

There are several predefined elements in this reference.

If necessary, the manual is supplemented by the user independently.

Tax transactions are not entered into this directory. They are generated automatically.

Let's create in the directory "Methods for reflecting wages in accounting" template transactions for reflecting wages in regulated accounting in 1C: UPP (Figure 2).

Figure 2. Methods for reflecting wages in regulated accounting.

With the help of the reflection method "General expenses account 26", transactions will be created to reflect the salaries of the company's management personnel. As an expense item, we note the item "Salary (General Household Expenses)".

Using the method of reflection "Main production 20 account" in 1C: UPP, transactions will be created to reflect the salaries of the production personnel of the enterprise. As an item of expenditure, we note the item "Salary (Production Expenses)".

Setting up accounting transactions for accruals

Reflection of salaries in regulated accounting- these are the wiring.

Accrual transactions can be entered in several ways. Let's consider the possibilities of entering transactions and then prioritize them.

Accounting for the basic earnings of employees of organizations

It is possible to specify the rules for reflecting the earnings of employees of the organization in the form of the directory "Organizations". In this case, the register of information "Accounting of the basic earnings of the organization" is used.

Let's open the directory "Organizations" and select the organization of the Southern Federal District MebelStroyKomplekt plant (Figure 3).

Figure 3. Reflection of workers' earnings in the form of the "Organizations" directory.

On the "Salary accounting" tab, clicking "Set salary accounting for the organization" will open the "Organization staff salary accounting" register. In order for the entire salary of employees of the organization SFD MebelStroyKomplekt plant to be accounted for according to the method of reflection "General business expenses 26 account", we will add the following entry to the register (Figure 4).

Figure 4. General business expenses account 26.

Accounting for the basic earnings of employees of organizational units

Let's open the directory "Subdivisions" and select the subdivision Administration of the Southern Federal District of the organization of the Southern Federal District MebelStroyKomplekt plant (Figure 5).

Figure 5.1C: SCP. Directory subdivision.

On the Salary accounting tab, by clicking "Set salary accounting for department employees", the register "Accounting for department employees salaries" will open. In order for the entire salary of the employees of the Administration of the Southern Federal District to be accounted for according to the method of reflection "General business expenses on account 26", we will add the following entry to the register (Figure 6).

Figure 6. The Salary Accounting tab.

In order for the entire salary of employees of the Department of the Southern Federal District to be accounted for according to the method of reflection "Main production account 20", open the Department of the Southern Federal District in the directory and add the following entry to the register (Figure 7).

Figure 7. Accounting for basic earnings.

Document Accounting for the basic earnings of employees of the organization in regulated accounting

To register changes in the reflection of the salaries of employees of the organization in regulated accounting, use the document "Accounting for the basic earnings of employees of the organization in regulated accounting" (interface Payroll organizations / menu Payroll / Enter information about accounting for employees' earnings). The document can be entered on the basis of hiring or personnel transfer.

The document, when carried out, makes an entry in the information register "Accounting for basic earnings in the regular accounting for employees of organizations". For the employee Bashirova, select from the directory "Ways of reflecting wages in accounting" the method of reflection "Test 25 account" (Figure 8).

Figure 8. Accounting for basic earnings in regulated accounting.

Document Entering the distribution of the basic earnings of the organization's employees

The document allows you to register the distribution in the accounting of the basic earnings of employees in several ways of reflection in a given proportion for the month specified in the document. You can find the document: interface Payroll organizations / menu Payroll / Enter information about the distribution of basic earnings of employees.

Using the document, assign I.V. Bashirova. distribution of earnings: 20% according to the method "General business expenses 26 account", 80% according to the method "Main production account 20" (Figure 9).

Figure 9. Distribution of basic earnings.

Document Entering information about the regulated accounting of planned charges for employees of organizations

To register changes in the reflection of permanent accruals of employees of organizations in regulated accounting, with the exception of basic earnings (the accounting rules of which are registered by the document "Accounting for the basic earnings of employees of an organization in regulated accounting"), the document "Entering information on the regulated accounting of planned accruals of employees of organizations" is intended (interface Payroll of organizations / menu Payroll / Enter information about the accounting of planned charges). The document, when carried out, makes an entry in the information register "Reg. Accounting of planned charges to employees of organizations".

With the help of the document, assign I.V.Bashirova: accounting for salaries according to the method "General business expenses 26 account", accounting for the regional coefficient according to the method "Main production account 20." (Figure 10).

Figure 10. Entering information about the regulated accounting of planned charges.

Setting up the distribution of accruals and deductions for accounting accounts can be performed in the plans of the calculation types "Basic accruals of the organization", "Additional charges of the organization".

Let's open the Plan of calculation types "Basic accruals of the organization", select the type of accrual Salary by day. On the tab "Accounting and UTII", we will select the method of reflection "General business expenses 26 hours." (Figure 11).

Figure 11. Setting up calculation types.

Priority when entering transactions for accruals

When filling out the document, the postings are determined in accordance with the ways in which they were assigned. At the same time, the following priority condition for accruals is observed, depending on the way in which the transaction is assigned (in descending order):

1) postings formed by documents: "Contracts for the performance of work with individuals", "Accrual on sick leave of organizations", "Piecework earnings", "Loan agreement"

2) the entries entered by the document "Entering information about the accounting of planned charges to employees of organizations"

3) transactions entered through the setup of settlement types

4) the entries entered by the document "Entering information about the accounting of the basic earnings of employees of organizations"

5) reference book "Departments", the register of information "Accounting for the salaries of employees of the department"

6) the directory "Organizations", the register of information "Accounting for the basic earnings of the organization"

7) the reference book "Ways of reflecting salaries in the accounting" - the reflection of accruals by default.

Document Reflection of salary in regulated accounting

The document "Reflection of salaries in regulated accounting" is intended for the automated generation of transactions for accounting and tax accounting of accrued wages. When you click on the "Fill" button, the data of the earlier payroll calculation will be reflected in the document in the following section:

· On the tab "Basic charges", the expected reflection in the accounting and tax accounting of basic charges to employees (for each employee and type of accrual) will be shown, based on the rules for reflecting charges in the regulated accounting available in the information base;

· On the tab "Additional charges" - the same in terms of additional charges;

· On the "Transactions" tab, summary transactions for reflecting salaries in accounting and tax accounting will be displayed.

Thanks!

The book is devoted to the issues of practical work with the payroll and personnel accounting subsystem of the solution "1C: Manufacturing Enterprise Management 8". The purpose of the book is to train users to use the functionality of the subsystem related to personnel management, keep personnel records and calculate the regulated salary, as well as generate regulated reporting in "1C: Manufacturing Enterprise Management 8".

The book examines the mechanisms of the standard solution "1C: Manufacturing Enterprise Management 8" designed to automate business processes of working with employees of the organization: starting from the moment a potential applicant applies to the company, questioning, testing and selection of candidates, and ending with the calculation of salaries of employees, calculation of taxes and obtaining the necessary reporting.

A cross-cutting example is given in the form of an accessible step-by-step description of the actions required to solve a particular problem within the framework of the subsystem.

The material is intended for users who have knowledge in the field of personnel records and payroll accounting, but do not have the skills to work with the corresponding subsystem "1C: Manufacturing Enterprise Management 8" and "1C: Integrated Automation 8".

Book cost

Book structure

Introduction

Chapter 1. Getting Started with the Subsystem

• First step: enter the program
• What is the program menu and other terms used
• Let's get acquainted with the program interfaces
• Set up additional rights to work with the program
• Fill out the classifier reference books
  • Address classifier
  • World classifier
• Fill in basic information about the company and organization
  • Let's set up an accounting policy
  • We will form the structure of the enterprise and organizations
• Fill in the calendar and work schedules
  • Regulated production calendar
  • Create work schedules

Chapter 2. Recruitment

• Determine the need for staff
  • Organization and enterprise positions
  • Let's open a new vacancy
• We will plan staff salaries
  • Planning labor costs
  • Set up charges and deductions
  • Determine the expected staff motivation scheme
• Let's write down the applications of candidates
  • Candidate application
• We will conduct a survey of candidates
• Correspondence with candidates
• We will invite selected candidates for an interview
• We will arrange the admission of candidates for work
  • Fill in information about an individual
  • Contact Information
  • Employees of organizations
  • Hiring a company
• How much does it cost to find an employee
• Check the status of the HR plan
  • Change in the state of the personnel plan
  • Closing a vacancy

Chapter 3. Personnel accounting and personnel accounting of organizations

• Let's define the differences between personnel accounting and personnel accounting of organizations
• We will issue the staffing table of the organization
  • Setting up the staffing table
  • Information about the staffing units of the organization
  • Unified form T-3
• We will recruit employees for work in the organization
  • We will arrange admission to the organization on the basis of admission to the enterprise
  • We will issue an admission to the organization according to the "Employees" directory
• We will hire employees for work at the enterprise according to regulated accounting data
• Set up a list of responsible persons in the organization
• Let's start keeping track of vacations
  • We will plan vacations for employees of the enterprise
  • We will enter information about the vacation
  • Vacation reports
• Let's start keeping records of vacations of employees of the organization
  • Set a vacation schedule for the organization
  • We will take into account the actual vacation of the organization
  • We will check the fulfillment of the vacation schedule
• We will introduce parental leave
• We will issue a business trip for employees of the organization
• We will take into account other absenteeism of employees of the organization
  • Absenteeism and illness of employees of the organization
  • Return to work
• Let's see the planned personnel changes
• Let's generate the report "Timesheet"
• We will arrange employee training
  • We will draw up an application for training
  • Note the actual training
  • Training reports
• We will carry out certification of employees
• We will arrange the transfer of an employee to another position
  • Personnel movement of the enterprise
  • Personnel movement of organizations
• We will fire an employee by order of the administration
  • Dismissal of the enterprise
  • Dismissal from the organization
• We will generate reports on personnel management
  • Employee Lists
  • Standard arrangement
  • Frame statistics
• Fill in the personal card of the employee T-2
• We will generate reports on the number and staffing of employees of the organization

Chapter 4. Military registration of employees of organizations

• Fill in the military registration data
• We will generate notices to the military registration and enlistment offices
• Fill out the form number 6

Chapter 5. Payroll in the organization

• Initial setup
• Performing current operations
• Set up calculation types
  • Basic charges of organizations
  • Additional charges for organizations
  • Organization retention
• Set up the base for calculating average earnings
• We indicate the planned charges and retention of employees
  • Accounting for planned charges of employees of the organization
  • Accounting for planned retention of employees of the organization
• We will create a contract for the performance of work
• Let's take into account the writ of execution
• We will issue a loan agreement with an employee of the organization
• We will calculate one billing period
  • We will pay for the employee's business trip
  • Let's enter the initial data to calculate the average earnings
  • We will issue a sick leave for pregnancy and childbirth
  • We will take into account the absence of an employee
  • We will pay for work on holidays
  • Pay for overtime
  • We will register downtime in organizations
  • We will introduce individual work schedules
  • Fill out the timesheet
  • We will pay for piecework work
  • We will calculate the salary of employees of organizations
  • We will issue material assistance to the employee
  • We will issue a one-time deduction from an employee
  • We will issue the payment of dividends
  • We will check the need to recalculate documents
  • We will pay salaries to employees of the organization through the cashier
  • We will make a deposit of unpaid amounts
• Let's calculate the next billing period
  • Let's use the Absentee Analysis processing to track employee absenteeism
  • We will pay for the leave of an employee of the organization
  • We will accrue an allowance at the expense of the FSS at the birth of a child
  • Pay for parental leave
  • We will pay sick leave for the previous period
  • We will calculate and pay an advance
  • Let's calculate the bonuses for the employees of the organization
  • Let's calculate the dismissed employee
  • Canceling the overtime calculation document
  • We list the amount of vacation pay on the employee's card
• Let's see the calculation results
  • We will issue payroll
  • We will form a payroll
  • We will form a set of charges
  • We will check the structure of debt to employees
  • We will analyze the accruals to employees
• Interaction of HR and payroll specialists

Chapter 6. Calculation of personal income tax

• We will make a property tax deduction
• Data entry for personal income tax for an individual
• Consider additional opportunities for personal income tax accounting
• We will issue a refund of personal income tax
• Recalculation of personal income tax
• We will generate a tax card 1-NDFL
• We will give the employee a 2-NDFL form

Chapter 7. Calculation of the unified social tax and contributions to the Pension Fund of the Russian Federation

• Let's check the setting of calculation types
• Let's see the rates of the UST and PFR
• Features of the calculation of the unified social tax and contributions to the Pension Fund of the Russian Federation for organizations paying UTII
• Let's calculate the UST
• We will form an individual UST card
• We will form an individual OPS card
• Fill in the regulated reporting
  • We will prepare a report on advance payments for UST
  • Prepare a report on advance payments to the FIU
  • Let's form a 4-FSS form

Chapter 8. Personalized accounting

• Let's form a pack of ADV-1
• Let's form a pack of ADV-2
• We will generate information for submission to the FIU on the retired employee

Chapter 9. Formation of transactions for accounting and tax accounting of accrued wages

• Let's draw up a scheme for reflecting salaries in accounting
• Let's set the ways to reflect the salary in the accounting
• Set up the reflection of calculation types in accounting
• We will enter information about the accounting of employees' earnings
• We will enter information about the accounting of earnings of employees of the department
• We will form the wiring
• Let's check the turnover of account 70

Chapter 10. Calculation of wages of employees of the enterprise

• Let's calculate the employee's salary
• We will transfer information about charges for regulated accounting
• We will form a payroll for the enterprise
• We will pay wages to the employee

Consider the complete step-by-step instructions for beginners - from hiring, to calculating and paying salaries in 1C ZUP 8.3 (8.2).

First of all, before calculating salaries for employees, they must be entered in the database and all personnel documents must be brought into line. In 1C Salary and Personnel 3.1 (3.0), these documents are stored in the “Personnel” menu, item “Appointments, transfers, dismissals”.

When hiring or transferring an employee in the program, it is imperative to indicate the date of admission, position, department, and the size of the salary.

Setting up user rights

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To maintain these HR documents and pay payroll, the user must be included in the appropriate access groups. This setting must be done under an account with administrator rights.

In the "Administration" menu, select "Configure Users and Rights".

In this case, the "Accountant" user was included in the groups:

• "Senior personnel officers"
• "Senior Calculators".

Tax deductions

Consider an example of payroll in 1C ZUP for an employee with a child under 18 years of age. This tax deduction is configured in the "Income tax" section of the employee's card.

Enter a new charge for standard deductions by adding the appropriate tax deduction.

Calculation and calculation of salaries and contributions

It is important to remember that the first step is to include in the program receptions, personnel transfers and dismissals of employees. Further, the absences of employees (sick leave, holidays, etc.), overtime (overtime) are filled in. If there are other charges (material assistance, parental leave, etc.), they must also be included in the program in advance.

If this sequence is violated, the program will not be able to correctly calculate contributions and taxes.

Now you can go directly to the calculation and payroll. In the "Salary" section, select the "Payroll and contributions" item, or the item with the same name of the "Create" subsection. In the first case, you will see a list of all previously entered documents.

After you have created the document, the first thing you need to do is fill in the month of accrual and the department. The date is usually the last day of the month of accrual. We will calculate the 1C ZUP document automatically by clicking on the "Fill in" button. The program will select all employees of the specified department who need to make accruals.

The accruals are taken those that were indicated in the personnel documents (hiring, personnel transfer).

When you click on the "Show calculation details" button, additional columns will be displayed, for example, the time norm and how much was actually worked. Also, from this document, you can form a payroll for an employee.

The payroll displays all accruals and deductions, as well as the previously introduced tax deduction for children.

The "Benefits" tab displays all benefits that are paid by the Social Insurance Fund (for example, parental leave for a child under 1.5 years old). The tab "Deductions" reflects all deductions for employees, except for personal income tax (for example, alimony).

The tabs "Personal Income Tax" and "Contributions" contain calculations for personal income tax and assessed contributions, respectively. If there are agreements for payment (for example, a GPC agreement), they will be displayed on the "Agreements" tab with all the necessary data (if the corresponding setting is enabled in the program).

The data of the document "Payroll and Contributions" can be corrected manually, if necessary. In this case, they will be highlighted in bold.

Recalculation of payroll documents and contributions

As mentioned earlier, before creating a document for calculating salaries and contributions, it is necessary to enter data on all accruals and deductions of employees into the program. Let's consider an example of creating such a document after.

In the "Salary" menu, select "Overtime". This functionality will be available if the "Payroll" section setting is enabled.

In the generated document, specify one or more employees and add the dates of overtime work with the number of hours worked.

After posting the document "Overtime" in the previously created payroll and contributions, a comment will be displayed about the need for recalculation.

All recalculations that need to be performed will be displayed in the "Salary" menu, subsection "Service".

Recalculations can be not only accruals, but also deductions. They are displayed in the context of employees with an indication of the billing period, the accrual document that needs to be corrected and the reasons.