Accounting for sales in 1c 8.3. Accounting info. Retail sale of goods
To reflect the fact of the sale of goods or the provision of services, there is a document in the program "Sale of goods and services".
Let's consider a step-by-step instruction on an example of how to create and fill out this document, as well as analyze what accounting entries it generates.
A window of a new 1C Accounting document will open. Let's start filling it in:
Mandatory fields are usually underlined with a red dotted line. It is easy to guess that first of all it is necessary to indicate:
- The organization
- Counterparty
- Warehouse
- Price type
The price type specifies at what price the product will be sold. If the price type is specified in the contract of the counterparty, it will be set automatically (from the previously set values in the documents). If the price type is not specified and the person responsible for filling out the document has the rights to edit sales prices, the price is specified manually during the tabular section.
Note that if only one organization is kept in the 1C 8.3 program, the "Organization" field does not need to be filled in, it simply will not be visible. The same goes for the warehouse.
We have indicated the necessary details in the header of the document, we will proceed to filling out the tabular section.
You can use the "Add" button and fill out the document line by line. But in this case, we will not see the remainder of the goods in the warehouse. For the convenience of the selection of goods in the tabular section, press the "Selection" button:
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The "Item Selection" window will open, where we see the remainder of the product and can safely select it. When you select a particular line, the program will ask for the quantity and price (if no price type is selected) of the selected product.
In the lower part of the window, items are displayed that are selected and ready to be transferred to the document. After all the necessary positions are selected, click "Transfer to document".
Now let's add a service to the document. Services are selected on the "Services" tab. Let's go to it and also press the "Select" button. I selected the item "Delivery", indicated the quantity, cost and transferred it to the document.
To provide one service to many contractors, it is convenient to draw up one document -. This can be especially useful for enterprises that provide periodic "subscription services": for example, in the housing and utilities sector.
That's what I did:
The document can now be posted. When conducting, transactions will be generated that will reflect the fact of the sale of goods in accounting.
Transactions for the sale of goods and services in 1C
Let's see what sales transactions the document generated for us in 1C. To do this, click the button at the top of the document. A window with generated transactions will open:
The following types of transactions have been generated:
- Debit 90.02.1 Credit 41 (43) - reflection of the cost of goods (or);
- Debit 62.02 Credit 62.01 - since the buyer made an advance payment before this, the 1C program reads the advance payment;
- Debit 62.01 Credit 90.01.1 - reflection of revenue;
- Debit 90.03 Credit 68.02 -;
Transactions can be edited manually, for this at the top of the window there is a checkbox "Manual correction". But this is not recommended.
Our video on the sale of goods in the program 1c 8.3:
Setting up accounts in transactions and 1C documents
If the transactions are automatically generated incorrectly, it is better to understand the settings, why this is happening, or correct the accounting invoices in the document. The fact is that, in accordance with when filling out the document, the invoices are inserted into the document, and only then transactions are formed on them.
Let's see where they can be viewed and edited (again, I will say that it is better to configure them correctly once than to correct them in the document each time).
The same goes for services:
Finally, I will say that the correct setup of accounting accounts is a very important task, since the correctness of accounting depends on this. For our example, setting up accounts is done in the reference books "" and "", but this is a topic for a separate article.
Selling services in 1s 8.3:
In order to reflect the fact of the sale of products or the provision of services in a software product called "1C 8.3 3.0" there is a document named "Sale of goods and services".
Using an example, we will consider how to form and fill out this document, and also analyze what kind of accounting entries it creates.
Formation and filling in 1C of a document for the sale of products and services
First you need to go to the Menu called "Sales", then follow the link with the name "Sale of goods and services" in the list of required documents. Then - press the button "Sale", and select "Goods, services, commission" from the list:
A new document window should open, which needs to be filled in, which we will do:
Dotted lines in red are usually underlined required fields. It is clear that, first of all, you need to specify the organization, counterparty, composition and type of prices. Price type means at what price a particular product will be sold. If the type of prices is specified in the contract of the counterparty, it should be set automatically. If the type of prices is not specified and the person responsible for filling out the documentation has the rights to edit sales prices, the price in the tabular section is indicated manually during registration.
It should be noted that if only one enterprise is kept in the 1C 8.3 software product, then there is no need to fill in the field called "Organization", since it will simply not be visible. The same situation is with the line-up.
We need details in the header of the document, it was noted, now you need to proceed to filling in the data of the tabular section.
In this case, you can use the Add key and fill in this document line by line. But then the remainder of the products in the warehouse will not be visible. For the convenience of the selection of products in the tabular section, press the "Selection" button:
A window with the name "Item Selection" will open, where you will see the product that is left. You can safely choose it. If a certain product is selected, the software product will require the quantity and price of the selected product, if the price type has not been selected before.
In the lower part of the window, the required items will be displayed and are ready to be transferred to the document. After selecting all the necessary positions, click on the button "Transfer to document".
And now we will add a service to the document, which, like all services, can be selected on the tab called "Services". Go to it, and then press the "Select" button. For example, we selected the item "Delivery", indicated the cost, quantity and transferred it to the document.
The result was the following:
Now this document can be posted. During the process, transactions will be created that will reflect the fact of product sales in accounting.
"1C": transactions Sales of goods and services
Now let's look at what transactions the document created for us. To this end, press the key at the top of the document and open the window with the created ones:
The following types of transactions have been created:
"90.02.1 41 (43)" - reflection of the cost of finished products and goods;
"Debit62.02 Credit62.01" - the 1C software product reads the advance payment, since the client had made an advance payment before that;
"Debit62.01 Credit90.01.1" - reflection of revenue;
"Debit90.03 Credit68.02" - VAT accounting;
It is possible to edit transactions manually. For this purpose, there is a check mark at the top of the window called "Manual adjustment". But this is not recommended.
Setting up accounts in 1C transactions
If the transactions in automatic mode are created incorrectly, then it is better to find the reason in the settings or to correct the accounting accounts in the document. According to the settings of accounting accounts, in the case of filling out a document, first the accounts are inserted into the document, and then transactions are already created for them.
Let's revise where they can be viewed and, if something goes wrong, change (but again, we will repeat that it is better to configure everything correctly the first time than to make changes many times later).
After that, go to the tabular section, namely, to the "Products" tab. For each of the selected items, the accounts that are involved in the creation of transactions are also indicated:
The same thing happens with services:
And in general, we can say that the correct setup of accounting accounts is a very important task, since the correctness of accounting depends on it.
In order to reflect in 1C 8.3 Accounting 3.0 the fact of sales of any goods or services, there is a document "Sale of goods and services." Invoices and waybills can be generated from the base. Consider the step-by-step instructions for creating this document and find out what transactions it generates in 1C.
In the "Sales" subsection of the "Sales" menu, select the "Sales (acts, invoices)" item.
Create a new document in 1C 8.3 by selecting the appropriate item in the "Implementation" menu. In this example, we select the item "Goods (invoice)".
Select a counterparty from the directory. The "Agreement" field will be filled in automatically. If this did not happen, add it to 1C. In the contract, indicate the currency, type of prices and bank details.
If you have not filled out the bank details of your organization, the program will display a corresponding message in the header of the document.
Let's move on to filling out the tabular section of the document. You can do it line by line and using the "Select" button. The second option is more convenient, as it displays the amount on the balance.
A form for selecting an item will open in front of you. On the left side, you will see the group hierarchy of the Nomenclature reference book. In the right tabular section, nomenclature items are displayed, indicating the amount of remainder in the warehouse. For convenience, there are two modes: "Remains only" and "All". The first mode displays only those positions for which there is a positive balance.
To select specific nomenclature items, double-click on them with the left mouse button. In the window that appears, enter the quantity and the selling price. After you have finished with the selection, click on the "Transfer to document" button.
All items have been transferred to a document with automatic invoicing. Now you can post a document and create on its basis, which is filled in automatically.
For detailed instructions on how to register the sale of goods in 1C, see the video:
Example of transactions
A very important part in 1C 8.3 is the formation of postings. It is there that the accounting for the accounts is reflected. In the form of a document, click on the appropriate button to open a form with the reflection of this document in accounting and tax accounting.
Here we see two wires. Dt 91.02 - Kt 10.01 reflect the cost of goods sold, and Dt 62.01 - Kt 91.01 sales proceeds.
If, for some reason, postings were generated for the wrong accounts, they can be corrected manually (the "Manual correction" flag). Doing this is highly undesirable.
You can also correct accounting invoices in the header of the document by clicking on the hyperlink in the "Calculations" field. 
The most correct way out of this situation will not be in a specific document, but directly for the counterparty, item, item group, etc.
Electronic document management - a way to get rid of paper
1C electronic document management technology allows organizations to exchange legally significant documents, including invoices. Usually, such documents are signed and sent by courier, which significantly increases the processing time and, accordingly, the cost of delivery.
In order to conduct electronic document management from 1C 8.3, you must select a data transmission operator. Some of the most popular are VLSI, Taxokom, Diadoc, etc. The execution of transactions will be much faster, while directly from 1C without using paper media.
And the most important thing is that documents transferred in this way will have no less legal significance than manually signed ones. Documents are signed using an EDS (electronic digital signature), which is provided by the data transmission operator.
Prices and tariffs for data transmission operators are different, so it is recommended to study the market of offers in detail. You need to choose only those who support the 1C-EDO solution. Also find out which operators your counterparties work with.
Registration of the sale of goods and services in the 1C program Trade Management version 11.2 is performed by the document of the same name, which is located in the section "Sales" - "Sales documents".
This magazine contains documents on the sale of goods and services. By default, this is the document "Sales of goods and services". If we set an additional flag in the settings that the implementation of services and works is reflected in the act of work performed, the corresponding document becomes available to us - "Certificate of completion for the client"... The difference between this document and the sale of goods and services is in the presence of additional printed forms displayed in this document.
Magazine "Sales documents" contains in the upper part standard quick selections - according to the responsible manager, and according to the status of implementation documents.
There are two ways to create a document. The first way is to use the create command directly in the journal. Or go to the tab "For registration" and use the so-called orders for the execution of the document. This list contains one of our orders. Orders are included in this list, provided that their status is "For implementation", and at least one of the products is in the action status "Ship"... Then the order is available to us as an order for issuing an invoice.
If the execution of the sale takes place in several stages, then when creating an invoice based on the order, the unshipped balance of the goods will always be filled.
In order to use the method of creating an invoice on the basis of a shipment order (namely, an order from our client), in the corresponding journal we get on the order we need and by command "Place on orders" launch the invoice registration wizard. We are invited to set flags "Carry out the implementation / act / invoice", "print"... If we do not set these flags, then the documents will not be posted, but will be created and open to us for editing and making changes to them.
On the command "Ok" a document is created "Sale of goods and services"... The client, the counterparty and the agreement by which the sales document is drawn up are binding in this document. Since we created the implementation based on our order (this information is noted in the implementation document), most of the details have already been filled in, namely: the client, his details and counterparty; our organization and the warehouse from which the sale is made, the currency of the document. Completed payment information.
In the tab "Products" we have already filled in all our commodity items, their quantity, price indicators, automatic discounts are affixed.
In the tab "Additionally" we see that we have a full responsible manager; the transaction within which this sale is made; department that implements the implementation; details related to taxation, namely - the sale is subject to VAT, the currency of mutual settlements will be “rubles”, and the price includes VAT. Such a document can be posted.
The 1C Trade Management (UT 11) 11.2 program additionally invites us to calculate discounts. Now the document has been posted, a number has been assigned to it. Such a document can be printed - for example, you can print a TORG-12 consignment note.
Based on the executed sale of goods and services, you can create an invoice. To do this, in the lower left corner, you must use the appropriate hyperlink. The created document (invoice) must be posted, after which you can print the invoice or universal transfer document.
Now we have completed the implementation. Let's go back to our orders and see the status of our order. For our order, the shipment percentage is also marked as 100%. The order has been fully paid and the current status is "Ready to close"... Such an order can be closed as fully completed. Let's confirm our actions. Our order is now closed.
You can return to the task "Control the fulfillment of obligations under the transaction" and mark this task for our transaction as completed.
We are offered to fix the result of a won deal as the next task. To do this, we can view the transaction documents. We can go to "Deals with clients" and for our deal, clarify that the primary demand was satisfied 100% for TVs, 100% for refrigerators. Our deal can be marked as won, and such a deal can already be made and closed. This completes the work with our deal. According to our task "Fix the results of a won deal" we have completed the necessary actions, and will mark this task as completed.
Currently, there are no current tasks in the list of tasks for my manager. We have completely worked out all the stages of a typical transaction, which ended with the sale of goods and an assessment of the primary demand.
Thus, in the program 1C Trade Management version 11.2, the fact of the sale of goods and services is registered, as well as work with transactions with our clients.
The sale of goods is documented in the program by the document Sale of goods and services. The document can be posted only if there is a certain quantity of goods in the warehouse. In addition, the documents Invoice for payment to the buyer and Invoice are used.
Invoice for payment to the buyer
The document is intended for issuing invoices for payment.
Along the trajectory Sale - Invoice, with the Add button, open the document form and fill in: warehouse, contract, buyer. We indicate the type of prices on the Price and currency tab and add the Nomenclature and the Quantity of goods to be released to the tabular section of the document. Let's save the document by clicking OK.
Sale of goods and services
We fill in the document "Sale ..." in the same way as the document "Receipt of goods". The choice of the mode of operation with VAT is exactly the same as in the document “Goods Receipt” using the “Prices and Currencies” tab.
We will issue an invoice issued
Accounting and tax transactions.
Complete the sale of oranges (5000 kg.) And tangerines (500 kg.) On your own.
Registration of payment for goods sold
Payment from the buyer by bank transfer is drawn up with the Statement Document, and when paying through the cashier, for cash, the Incoming cash order document is drawn up.
If payment is made by bank transfer, then upon payment by the buyer, the document Receipt to the current account is entered. When you select the operation Receipt to the current account, a record of the movement on the current account in the Bank statements journal will be generated automatically.
When paying for cash, the document Receipt cash order (Bank and cash desk) is drawn up.
It remains to arrange the sale of oranges. Do it yourself.