Production report for the shift. Production report for a shift Production report for a month example
The document is used to form the following operations in management, accounting. and cash accounting:
* Release of products made in the workshop. It can be of two types:
o with posting to the storage location;
o without posting to the storage location with display in work in progress, display in general, production overhead or other costs.
* Providing internal services by the production unit.
* Posting of returnable waste to the storage site from production.
* Formation in accounting of data on the distribution of direct costs of production:
o Material costs and returnable waste – in quantitative terms;
o Technological operations and Other costs – in monetary terms.
At the top of the document it is permissible to specify the following parameters:
* Storage. The storage location where the released products are stored. The contents of the parameter are set from the “Warehouses” directory.
* Division. The production unit in which products were produced or internal services were provided. The contents of the parameter are set from the “Divisions” directory. The parameter is required to be entered.
* Organizational division. The production unit of the organization in which products were produced or internal services were provided. The contents of the parameter are set from the “Enterprise Divisions” directory.
The parameter must always be defined.
* Production assignment. A production task is selected if the production output is tied to a private production task, in which case the production task will be considered completed in terms of the products released for it.
* Allow over-limit. In order for the user to be able to set the write-off of materials for costs in excess of the limit, in the set of additional rights the contents of the right “Change the permission to exceed the limit for the supply of materials” must be set to the content “True”. In this case, the “Allow exceeding the limit” flag is made available to the user. If the flag is turned on, then the document will allow you to write off any amount of materials as expenses, regardless of the value of the specified limit. In this case, the total amount of material being written off must be determined in the “Quantity” parameter on the “Materials” panel, and the volume exceeding the contents of the limit must be clearly highlighted and defined in the “Including issued in excess of the limit” column of the “Recipients” tabular section. The column becomes visible when the “Allow exceeding the limit” flag is set. Limit control is carried out only if the direction of production of products in the document is set to “For costs” or “For costs (list)”.
The visibility of a number of parameters and document tabs is controlled in a separate window, called up when you press a button
"Settings":
* Apply materials. If the flag is checked, the “Materials” panel is visible. This tab contains a list of materials used in the production of products.
* Automatically distribute materials. The flag specifies manual or automated distribution of materials for release. If the flag is not selected, then the “Material Distribution” panel is visible.
* Apply technological operations. If the flag is set, then the “Tech. operations" is visible. On this tab, a list of technological operations performed during the production of products is filled out.
* Automatically distribute technical information. operations. The flag specifies manual or automated distribution of costs for technological operations. If the flag is not set, then the “Technology distribution” panel operations" is visible.
* Apply other costs. If the flag is checked, the “Other costs” panel is visible. On this tab, a list of other intangible costs incurred in the production of products is filled out.
* Automatically distribute other costs. The flag specifies manual or automated distribution of other production costs. If the flag is not selected, then the “Distribution of other costs” panel is visible.
* Use returnable waste. If the flag is checked, the “Returnable Waste” panel is visible. On this tab, a list of returnable waste received during the production of products is filled out.
* Automatically distribute returnable waste to products. The flag specifies manual or automated distribution of returnable waste to products. If the flag is not set, then the “Distribution of returnable waste” panel is visible.
* Apply best practices. If the flag is set, then it is permissible to fill in the document with data not only on the production of finished products, but also data on operating time. When the flag is turned on, the following parameters become available for filling in data: Type of manufacture, Including finishing.
* Apply production tasks. If the flag is set, then at the top of the document the “Production task” parameter is made available for filling out; product manufacturing data can be linked to the production task, thereby indicating the completion of the production task. The case of automated input of the tabular part “Products” according to the production task specified at the top of the document is made available.
* Apply orders. If the flag is set, then the parameters become available for filling
“Order-cost”, “Order-release”, “Order-reserve/placement” to define orders to which data on production and production costs can be linked.
* Apply OS maintenance orders. If the flag is set, then in the “Products” tabular section in the “Release” parameter the case “OS servicing order” is made available for selection, thus the release of a product or the provision of a service can be linked to an OS servicing order.
* Apply manufacturing directions. If the flag is set, then a choice of directions for manufacturing products is made available - to a storage location, for costs in a single direction, for costs in several directions.
The “Manufacturing direction” parameter in the “Products” tabular section is made available for filling, the “Recipients” panel and the “Recipients” button on the menu of the “Products” tabular section are made visible. If the flag is not set, then all production output goes to the storage location specified at the top of the document.
*Apply WIP units. If the flag is set, then in the “Distribution of Materials” tabular section, the parameters “WIP Unit” and “WIP Organization Unit” become available for filling in the data.
* Apply WIP analytics. If the flag is set, then in the “Material Distribution” tabular section the parameters “WIP Item Group” and “WIP Order” become available for filling in the data.
Products and Services panel
The panel selects released finished products, semi-finished products or internal services provided:
* Products/services. Products released or services provided. The contents of the parameter are set from the “Nomenclature” reference book and must always be defined.
* Product characteristics. Characteristics of manufactured products, if characteristics are recorded for these products. The contents of the parameter are set from the “Item Characteristics” reference book.
* Product series. A series of manufactured products, if batch accounting is created for this product. The contents of the parameter are set from the “Item Series” reference book.
* Type of manufacture. Type of production of products and provision of services. Available if the “Use operating time” flag is selected in the parameter visibility settings. The parameter can take the following values:
o Release - specifies the case of final production of products;
o Running time - specifies the case of unfinished production of products for which costs are applied.
* Direction of production. By production direction we mean the method of subsequent accounting of manufactured products - either the product is transferred to a storage location, or remains in production and is transferred to another production unit. To determine the direction of production, the document uses the parameter
"Direction of Manufacturing" in the "Products and Services" panel, and the "Recipients" panel. These parameters are available if the parameter visibility settings (called when you click the “Settings” button) have the option
“Use manufacturing directions.” For production, the direction of production is not indicated. All production remains in the department that manufactured it. Transfer of operating time to another department or storage location is impossible. The contents of the “Making direction” parameter by default can be specified in the user settings. The following manufacturing directions are available for selection:
o To the storage location. Products are released with posting to the storage location. The storage location is selected at the top of the document;
o For costs. Products are released without being posted to the storage location; the direction of writing off production costs is selected in the “Recipients” panel. With this method, only one write-off direction is available for a product manufacturing line;
o For costs (list). Products are released without being posted to the storage location; the direction for writing off production costs is selected in the opening window “Entering directions for writing off products (services)”, which appears when you click the “Recipients” button on the menu of the “Products and Services” tab.
When specifying the direction of production of products (it does not matter whether it is one direction or a list of directions), it is necessary to assign the values of all parameters to account for the costs associated with the production of products. These details are:
The division to which the costs belong (a division of the enterprise for management accounting and a division of the organization for regulation);
Cost item;
Buyer's order or production order;
Cost accounts for reg. accounting and accounting-related analytical data;
When setting up the list of areas, it is necessary to determine the coefficient for distributing costs by area.
For frequent use of the same combinations of parameter values for the description of the manufacturing direction, it is permissible to assign them to a template. To do this, use the reference book “Directions for writing off manufactured products (services).” Further, in the document “Production Report for a Shift”, it is possible to enter parameters for the direction of production of products based on a template. If a list of manufacturing directions is specified, the template is used in the window for specifying the list when you click the “Fill” - “Fill from template” button. If one direction of production is indicated, then in the “Recipients” panel, to enter data according to the template, you need to click the “Fill” - “Fill from template” button.
* Quality. Quality of manufactured products. This parameter is not entered for services. The contents of the parameter are set from the “Quality” reference book.
* Location Number of places of manufactured products.
* Unit. Unit of measurement of manufactured products.
* Quantity. The quantity of manufactured products in a residual storage unit. The contents of the parameter are entered automatically when setting the number of seats.
* Including finishing touches. If in the “Type of production” parameter “Output” is selected, in the “Quantity” parameter - the total volume of manufactured products, then in order to connect the output with operating time, in the “Including finishing work” parameter, the volume of products for which the operating time is essentially completed is selected.
* Cost share. Cost share for cost sharing.
* Nomenclature group. A product manufacturing group is selected. The contents of the parameter are set from the “Nomenclature groups” directory and are entered automatically during product selection with the value specified in the “Nomenclature” directory in the “Nomenclature group” field.
*Order costs. An order is selected to generate production costs. The content is set from the lists of documents “Buyer Order” or “Production Order”.
* Order release. An order for which the product is released. The content is set from the “Production Order” or “OS Maintenance Order” document lists.
* Order reserve. Entered if you need to reserve manufactured products to order. The content is set from the document lists “Customer Order”, “Internal Order” or “Production Order”.
* Specification. The specification of the manufactured product or service provided is selected. The contents of the parameter are set from the “Item Specifications” reference book.
*Final products. The parameter is available if the “Use production orders” checkbox or the “Apply OS maintenance orders” flag is selected in the document settings. During the document registration, the case of planned production execution according to the required task or order is registered.
* Party status. The status of the batch is indicated, which allows you to distinguish inventory items in batch accounting.
For accounting tasks. and cash accounting of manufactured products reflects:
* Accounting account. Accounting account for manufactured products (for example, 26 or 25).
* Cost account. Accounting for costs of production or provision of services (for example, 231 or 232).
* Growth-loss item.
* Tax purpose.
"Options" button. In production, the consumption of components can depend on additional details of the product (dimensions, temperature) or on the details of the product manufacturing process itself (humidity). In the specification, it is possible to configure the dependence of the consumption of components on the details of product manufacturing.
The actual values of manufacturing details are reflected in the shift production report for each finished product record. To do this, you need to make active the line in the “Products and Services” tabular section and click the “Options” button. A dialog box will appear to fill in the actual values of the product manufacturing details.
* Fill in according to the production order. Data on the products that are in the production task specified at the top is added to the lower table; at the same time, the lower table is cleared in advance.
* Enter from the buyer's order. Data on products and services from the buyer’s order, which is specified by the user in the selection window, is added to the lower table, at the same time lines are added to the lines already existing in the table section.
* Complete according to production order. Product and service data from the production order, which is specified by the user in the selection window, is added to the lower table, at the same time, the lower table is cleared in advance. The entry is made for the unfulfilled part of the production order.
* Submit according to production order. Similar to “Fill in according to production order”, but without deleting existing lines in the tabular section.
Recipients panel
The panel reflects data for the formation of manufactured products or services in work in progress, in general business, overhead or other costs, if the release is carried out without posting to the storage location. Each line of the “Recipients” tab is an extension of the corresponding line of the bookmark
"Products and Services". Entering new lines, deleting, sorting are not available on this tab.
* Division. The division is the recipient of the costs. The contents of the parameter are set from the directory
"Divisions".
* Organizational division. The organizational unit is the recipient of the costs. The contents of the parameter are set from the “Enterprise Divisions” directory.
* Order. Select a buyer's order or a production order in which costs are generated. The content is set from the list of documents “Buyer’s Order” or “Production Order”.
* Cost item. The cost item used to generate manufactured products or services provided.
Entering this parameter means the case of formation of manufactured products or services provided in costs. The contents of the parameter are set from the “Cost Items” directory.
* Including those released in excess of the limit. The quantity of products that will be written off as costs in excess of the limit is selected. Data is reflected only if: an algorithm for limiting the supply of materials and semi-finished products to departments is applied, the “Allow exceeding the limit” checkbox is selected at the top of the document, the write-off of products goes to costs, and not to the storage location.
* Cost characteristics. The column displays the nature of the costs required by the cost item selected in the line.
* Analytical data. Analytical data of cost items. The values entered in this column depend on the nature of the costs selected in the cost item line.
* Cost account. The accounting account in which costs are generated. The contents of the parameter are set from the accounting chart of accounts and are entered automatically when selecting a cost item.
The lower table can be filled out automatically by clicking the “Fill” - “Fill from template” button. In documents
“Production report for a shift” for each record of manufactured products, it is necessary to determine the direction of production.
If the case “for costs (list)” is specified, then entering the direction for writing off manufacturing costs is selected in the “Entering directions for writing off products (services)” window that opens. For frequent use of the same combinations of parameter values for the description of the manufacturing direction, it is permissible to assign them to a template.
To do this, use the reference book “Directions for writing off manufactured products (services).”
Materials panel
The “Fill in cost items by line” flag specifies how cost items will be filled in on this tab. Setting this flag specifies the definition of a cost item in each row of the tabular section.
* Cost item. Select the cost item for which materials and semi-finished products were displayed in work in progress. The contents of the parameter are set from the “Cost Items” directory. In the parameter it is permissible to specify only items with the cost type “Material”.
The tabular section reflects the materials and semi-finished products that were used to manufacture products and provide services:
* Material. Material used. The contents of the parameter are set from the “Nomenclature” reference book.
* Characteristics of the material. Material characteristics, if characteristics accounting is created for this material. The contents of the parameter are set from the “Item Characteristics” reference book.
* Series of material. Series of a material, if batch accounting is created for this material. The contents of the parameter are set from the “Item Series” reference book.
* Location Number of places of material used.
* Unit. Unit of measurement of the material used.
* Quantity. The amount of material used in a residual storage unit. The contents of the parameter are entered automatically when setting the number of seats.
* Type of manufacture. The type of product manufacturing to which the material was applied. The contents of this parameter must be identical to the values specified in the Products and Services panel.
*Order costs. Ordering the costs of products for which the material was applied. The contents of this parameter must be identical to the values specified in the Products and Services panel.
* Order release. The order for which the material was applied. The contents of this parameter must be identical to the values specified in the Products and Services panel.
* Specification. Specification according to which the material was used.
The lower table can be filled out automatically by clicking the “Fill” button. The following input cases are allowed:
* Fill in according to specifications. Material data is added to the lower table according to the specification.
* Fill in with the selection of analogues. When filling, replacement of materials with analogues is available. The replacement is made in the “Selection of materials and analogues for the manufacture of products” assistant window, which displays information about acceptable analogues, the remaining materials and analogues in work in progress and in the warehouse. At the same time, if the same analogue is implemented for different materials, its free remainder will be distributed proportionately across all materials.
* Fill in the remainder. Data on materials is added to the lower table according to the balances listed at the time the document was entered in work in progress.
* Fill in as needed. The lower table is entered according to the list of materials specified on the panel
“Materials” in the “Production Order” document, at the same time, the entry is carried out according to the current (not closed) needs of this production order. The "Production Order" documents for which entry must be made are determined by the orders that are indicated in the "Order-Issue" column on the panel
“Products” in the production report for the shift. If there were already entered lines in the tabular part of the “Materials” panel in the production report for the shift, then they will be deleted during automated entry according to requirements.
* Enter from the demand invoice. The user specifies the “Request-invoice” document. The tabular part is entered according to the list of materials specified in the document “Requirement-invoice” on the panel
“Materials”, at the same time the lines are added to the lines already existing in the tabular section.
Material Distribution panel
In the tabular part, the distribution of materials and semi-finished products specified on the panel is selected
“Materials” for manufactured products and services provided, specified in the “Products and Services” panel.
* Material, Material characteristics, Material series, Cost item. The required values are from the tabular section in the “Materials” panel. The “Cost Item” parameter can be changed if the “Fill in cost items by line” flag is selected in the “Materials” panel.
* Quantity. The amount of material in a residual storage unit.
* Nomenclature group, Products, Product characteristics, Product series, Type of manufacture, Order costs,
Order release, Specification, Cost account, Quality. The required values are from the tabular section on the “Products and Services” tab.
* WIP Division, WIP Organization Division. Available if the “Use WIP unit” flag is selected in the parameters visibility settings.
* WIP nomenclature group, WIP order. Available if the flag is set in the parameters visibility settings
“Use WIP analytics.”
This tabular part is to be entered when you click the “Fill” button. Materials and semi-finished products specified in the “Materials” panel are divided into manufactured products in proportion to the values in the “Cost Share” column. Each material is distributed only to those production lines whose specifications include the given material. Materials for which a customer order is defined are divided only into production for this order.
Panel "Tech. operations"
The panel in the tabular section displays data on performed technological operations:
* Technological operation. Completed technological operation. The contents of the parameter are set from the “Technological Operations” reference book.
* Type of manufacture. The type of product manufacturing in which the technological operation was performed. The contents of this parameter must be identical to the values specified in the Products and Services panel.
* Cost item. The cost item by which technological operations in work in progress are formed. The contents of the parameter are set from the “Cost Items” directory. In the parameter it is permissible to specify only intangible items with a cost type not equal to “Tangible”.
* Price. Cost per unit of technological operation. The contents of the parameter are entered automatically according to the data in the “Technological Operations” directory.
* Currency. Currency of the technological operation price. The contents of the parameter are entered automatically according to the data in the “Technological Operations” directory.
* Quantity. Number of technological operations performed.
* Amount in the currency of the price. The amount of operations performed in the currency of the technological operation price. The contents of the parameter are calculated automatically after entering the quantity.
* Sum. The amount of transactions performed in the management accounting currency. The contents of the parameter are calculated from the amount in the price currency.
* Amount (reg). Amount of completed transactions in reg. currency. accounting. The contents of the parameter are calculated from the amount in the price currency.
* Order. Order of product costs (customer order or production order) in which the technological operation was performed.
* Type of analytics. The column displays the name of the analytics that needs to be determined for the cost item selected in the line in the “Analytical data” column.
* Analytical data. Analytical data of cost items.
* Project. Project or types of distribution by project. The parameter is selected if the system creates indirect cost accounting for projects.
For accounting tasks. and cash accounting are reflected:
* Cost account. The accounting account on which completed technical services are formed. operations.
* Gross expense item.
* Tax purpose.
It is permissible to fill out the tabular part automatically according to the data from the production flow sheet.
Artists panel
The panel in the tabular part displays data on the performers, essentially listing the employees and selecting the KTU of each of them:
* Worker. Performer of work (for example, a member of a team of workers). For an order reflected in regulated accounting, it is also necessary to define an order for the reception of an employee.
* KTU. The “labor participation coefficient” allows you to unevenly distribute the amount of the work order among the performers. Default is 1.
* Amount to be charged. Amount accrued to the employee in management accounting currency.
* Amount to be charged (reg.). Amount to be accrued to the employee in the reg. currency. accounting.
Panel "Technology distribution" operations"
In the tabular part, the distribution of technological operations specified in the “Technology” panel is selected. operations" for manufactured products and services provided, specified in the "Products and Services" panel.
* Technological operation, Cost item. The required values are from the tabular section in the “Technology” panel. operations."
* Sum. The amount of transactions performed in the management accounting currency.
* Amount (reg). Amount of completed transactions in reg. currency. accounting.
Specification, Cost Account, Quality. The required values are from the tabular section in the “Products and Services” panel.
This tabular part is to be entered when you click the “Fill” button. Technological operations specified in the “Technology” panel. operations” are divided by manufactured products in proportion to the values in the “Cost share” column. Those. operations for which a buyer order is defined are divided only into the production of products for this order.
"Other costs" panel
The panel in the tabular section displays data on other intangible costs:
* Cost item. A cost item that displays other costs in work in progress. The contents of the parameter are set from the “Cost Items” directory. In the parameter it is permissible to specify only intangible items with a cost type not equal to “Tangible”.
* Distribution method. The cost distribution method specifies on what basis costs will be divided during the “Calculation of manufacturing cost” document. This is essentially analytical data for which costs are displayed in the work in progress.
* Nomenclature group. Nomenclature group for manufacturing products to which other costs belong.
The contents of this parameter must be identical to the values specified in the Products and Services panel.
* Type of manufacture. The type of production of products that includes other costs. The contents of this parameter must be identical to the values specified in the Products and Services panel.
* Order. Ordering the costs of products to which other costs belong. The contents of this parameter must be identical to the values specified in the Products and Services panel.
* Amount (reg). Amount of other costs in reg. currency. accounting. The contents of the parameter are calculated automatically when the amount in the control currency is changed. accounting.
When you click the “Fill” - “Fill by balances” button, the lower table is entered with the balances of intangible costs in work in progress;
Other Cost Allocation panel
In the tabular part, you select the distribution of other costs specified in the “Other costs” panel for manufactured products and services provided, specified in the “Products and Services” panel.
* Cost item. Values of the required parameters from the tabular section in the “Other costs” panel.
* Sum. The amount of other costs in management accounting currency.
* Amount (reg). Amount of other costs in reg. currency. accounting.
* Nomenclature group, Products, Product characteristics, Product series, Type of manufacture, Order,
Specification, Cost Account, Quality. Values of the required parameters from the tabular part on the panel
"Products and Services".
It is possible to enter this tabular part when you click the “Fill” button. Costs set on the panel
“Other costs” are divided among manufactured products in proportion to the values in the “Cost share” column. Other costs are divided into production for the same product group and order, which are indicated in the line of the tabular section “Other costs”.
“Returnable waste” panel
For returnable waste, it is permissible to define a separate storage location for transfer; the storage location is determined in the parameter
"Warehouse" on the "Returnable Waste" panel.
The tabular part reflects the returnable waste that was generated during the production of products:
* Nomenclature. Return waste. The contents of the parameter are set from the “Nomenclature” reference book.
* Characteristics of the nomenclature. Characteristics of returnable waste, if an account by characteristics is created for this returnable waste. The contents of the parameter are set from the “Item Characteristics” reference book.
* Nomenclature series. Returnable waste series, if batch accounting is created for this returnable waste.
The contents of the parameter are set from the “Item Series” reference book.
* Location Number of places of returnable waste received.
* Unit. The unit of measurement for returnable waste received.
* Quantity. The amount of returnable waste received in a residue storage unit. The contents of the parameter are entered automatically when setting the number of seats.
* Type of manufacture. The type of product manufacturing in which the returnable waste was received. The contents of this parameter must be identical to the values specified in the Products and Services panel.
*Order costs. Order the cost of products in which returnable waste was received. The contents of this parameter must be identical to the values specified in the Products and Services panel.
* Order reserve. Entered if you need to reserve returnable waste on order. The content is set from the document lists “Customer Order”, “Internal Order” or “Production Order”.
* Nomenclature group. A product manufacturing group is selected
* Specification. The specification of the manufactured product or service provided is selected according to the release of which the returnable waste was obtained. The contents of the parameter are set from the “Item Specifications” reference book.
* Party status. The status of the batch is indicated, which allows you to distinguish inventory items in batch accounting. For returnable waste that belongs to the seller, the batch status is selected as “For recycling”.
It is possible to enter this tabular part when you click the “Fill” button. The entry is carried out based on the manufacturing specifications, which are defined in the Products and Services panel.
Returnable waste distribution panel
In the tabular part, you select the distribution of returnable waste specified in the “Returnable Waste” panel to manufactured products and services provided, specified in the “Products and Services” panel.
* Nomenclature, Characteristics of nomenclature, Series of nomenclature, Cost item. The values of the required parameters are from the tabular section on the “Returnable Waste” panel.
* Quantity. The amount of returnable waste in a residual storage unit.
* Nomenclature group, Products, Product characteristics, Product series, Type of manufacture, Order costs,
Order reserve, Specification, Cost account, Quality. Values of the required parameters from the tabular section on the “Products and Services” panel.
This tabular part is to be entered when you click the “Fill” button. The nomenclature defined on the “Returnable waste” tab is distributed among manufactured products in proportion to the values in the column
"Share of value." Each returnable waste is distributed only to those production lines whose specifications include the specified returnable waste. The lines in which the buyer's order is defined are allocated only to the production of products for this order.
Nuances of carrying out
If the accounting policy assigns a method for creating cost for a manufacturing operation as “By planned cost” or “By direct costs”, then during the document posting the preliminary cost of materials is determined, according to the accounting data in work in progress, and distribution is made according to the amount of direct costs of this material on the lines of the tabular section “Products and Services”. As a result, a preliminary cost of manufactured products and services provided is created.
When posting the “Shift Production Report” document, the requirements for the production order specified in it are closed if:
* an accounting of the needs of production orders is created (in the accounting parameters settings, the checkbox is selected
“Keep records of the needs of production orders for materials and semi-finished products”);
* when using the "Automatic during distribution" method of closing requirements, closing requirements is performed based on the data in the "Distribution of Materials" panel. If, as a result of posting a document, all products planned for release according to the production order specified in it are fully released, the production order requirement is closed in full, regardless of the information specified in the “Material Distribution” panel;
* when applying the “Explicitly” method of closing needs, needs are closed if, as a result of the document, all products planned for release according to the production order specified in it are fully released. At the same time, the production order requirement is closed in full, regardless of entering the “Material distribution” tab.
The document is intended to reflect the following operations in management, accounting and tax accounting in 1C UPP:
1. Release of products produced in the workshop. There can be two types:
· with posting to the warehouse;
· without posting to the warehouse with reflection in work in progress, reflection in general business, production overhead or other costs.
2. Provision of internal services by the production unit.
3. Posting of returnable waste to the warehouse from production.
4. Reflection in accounting of data on the distribution of direct costs of production:
· Material costs and returnable waste - in quantitative terms;
· Technological operations and Other costs – in monetary terms.
Let’s open the document journal “Production report for the shift”:
1) Let’s switch to the “Production Management” interface.
2) Menu item “Production” - “Production report for the shift”.
Let's create a document “Production report for a shift” and consider its capabilities (Fig. 1).
Rice. 1 – Document “Production report for the shift”
Filling out the header of the document “Production report for a shift” in 1C:UPP.
Let's consider filling out the details of the document header:
· Stock. The storage location where the released products are stored. The attribute value is selected from the “Warehouses” directory.
· Subdivision. The production unit in which products were produced or internal services were provided. The attribute value is selected from the “Divisions” directory. The details are required to be filled out.
· Organizational division. The production unit of the organization in which products were produced or internal services were provided. The value of the attribute is selected from the “Divisions of Organizations” directory. The details are required to be filled out.
· Production task. A production task is indicated if the production output is tied to a specific production task, in which case the production task will be considered completed in terms of the products released under it.
· Allow over limit. In order for the user to be able to indicate the write-off of materials for costs in excess of the limit, in the set of additional rights, the value of the right “Editing permission to exceed the limit for the supply of materials” must be set to “True”. In this case, the “ Allow over limit". If the checkbox is enabled, then the document can write off any amount of materials as expenses, regardless of the value of the established limit. In this case, the total amount of material being written off must be indicated in the “Quantity” attribute on the “Materials” tab, and the volume exceeding the limit value must be clearly highlighted and indicated in the “Incl. issued in excess of the limit" in the "Recipients" tabular section. The column becomes visible when the “Allow exceeding the limit” checkbox is selected. Limit control is performed only if the direction of production in the document is set to “For costs” or “For costs (list)”.
Setting the visibility of details and bookmarks of the “Shift Production Report” document in 1C:UPP.
The visibility of a number of details and document bookmarks is controlled in a separate window, called up by clicking the " Settings". The settings window (Fig. 2) allows you to check the necessary document settings:
Rice. 2 – Window for setting the visibility of details and tabs of the document “Production report for a shift”.
· Use materials. If the checkbox is checked, the “Materials” tab is visible. On this tab, you enter a list of materials used in the production of products.
· Automatically distribute materials. The checkbox determines manual or automatic distribution of materials for release. If the checkbox is not selected, the “Material Distribution” tab is visible.
· Use technological operations. If the checkbox is checked, then the “Tech. operations" is visible. On this tab, you enter a list of technological operations performed during the production of products.
· Automatically distribute tech. operations. The checkbox determines manual or automatic distribution of costs for technological operations. If the checkbox is not checked, then the “Technical distribution” tab. operations" is visible.
· Use other costs. If the checkbox is checked, the “Other costs” tab is visible. On this tab, you enter a list of other intangible costs incurred in the production of products.
· Automatically distribute other costs. The checkbox determines the manual or automatic distribution of other production costs. If the checkbox is not checked, then the “Distribution of other costs” tab is visible.
· Use returnable waste. If the checkbox is checked, the “Returnable Waste” tab is visible. On this tab, you enter a list of returnable waste received during the production of products.
· Automatically distribute returnable waste to products. The checkbox determines manual or automatic distribution of returnable waste to products. If the checkbox is not selected, the “Returnable Waste Distribution” tab is visible.
· Use operating time. If the checkbox is checked, then you can enter into the document not only data on the production of finished products, but also data on operating hours. When the checkbox is enabled, the following details become available for data entry: Type of issue, incl. completion.
· Use production orders. If the checkbox is checked, then the “Production task” attribute becomes available for input in the document header; product release data can be linked to the production task, thereby indicating the completion of the production task. The option to automatically fill out the “Products” tabular section for the production order specified in the header of the document becomes available.
· Use orders. If the checkbox is checked, then the details “Order-costs”, “Order-release”, “Order-reserve/placement” become available for input to indicate orders to which data on product output and production costs can be linked.
· Use OS service orders. If the checkbox is checked, then in the “Products” tabular section in the “Release” attribute, the “Order for OS servicing” option becomes available for selection, that is, the release of a product or the provision of a service can be linked to an order for OS servicing.
· Use release directions. If the checkbox is checked, then a choice of product release directions becomes available - to the warehouse, for the costs of one direction, for costs in several directions. The “Direction of Issue” attribute becomes available for input in the “Products” tabular section, the “Recipients” tab and the “Recipients” button on the command panel of the “Products” tabular section become visible. If the checkbox is not checked, then all production output goes to the warehouse indicated in the document header.
· Use WIP units. If the checkbox is checked, then in the “Distribution of Materials” tabular section, the details “WIP Unit” and “WIP Organization Unit” become available for data entry.
· Use WIP analytics. If the checkbox is checked, then in the tabular section “Distribution of materials” the details “WIP item group” and “WIP order” become available for data entry.
Working with the document “Production report for a shift” in 1C:UPP.
Let us produce semi-finished products from which a rocking chair will be assembled in the future. Let's reflect the fact of release using the document “Production Report for a Shift” and consider filling out the bookmarks of the document.
Tab “Products and Services” in 1C:UPP.
The tab indicates the finished products released, semi-finished products or internal services provided (Fig. 3):
Rice. 3 - Tab “Products and services”
· Product/service. Products released or services provided. The value of the attribute is selected from the “Nomenclature” directory and is required to be filled out. We have produced semi-finished products for rocking chairs: Chair frame (2 types) and rocking chair runners.
· Product characteristics. Characteristics of released products, if records of characteristics are kept for this product. The attribute value is selected from the “Item Characteristics” reference book. According to our nomenclature, records are not kept by characteristics.
· Product series. A series of manufactured products, if records are kept for this product by series. The attribute value is selected from the “Item Series” directory. According to our nomenclature, records are not kept by series.
· Type of release. Type of product release and service provision. Available if the “Use operating time” checkbox is selected in the details visibility settings. The attribute can take the following values:
· Release - determines the fact of the final release of products;
· Operating time - the fact of unfinished production for which costs were used is determined.
Release direction. The direction of release refers to the method of further accounting for manufactured products - either the products are transferred to the warehouse, or remain in production and are transferred to another production unit. To indicate the direction of release in the document, use the “Direction of Issue” attribute on the “Products and Services” tab, as well as the “Recipients” tab. These details are available if the “Use release directions” checkbox is selected in the visibility settings of the details (called by the “Settings” button). For operating time, the release direction is not specified. All production remains in the department that manufactured it. Transferring work to another department or warehouse is impossible. The default value of the “Release direction” attribute can be set in the user settings. The following release directions are available for selection:
· To the warehouse. Products are released with posting to the warehouse. The warehouse is indicated in the header of the document;
· For expenses. Products are released without being posted to the warehouse; the direction of writing off production costs is indicated on the “Recipients” tab. With this method, only one write-off direction is available for a product line;
· For expenses (list). Products are released without being posted to the warehouse; the direction of write-off of manufacturing costs is indicated in the dialog box “Entering directions for write-off of products (services)”, which opens by clicking the button “ Recipients" on the command panel of the “Products and Services” tab. When specifying the direction of product release (it does not matter whether it is one direction or a list of directions), you need to determine the values of all details for accounting for costs associated with product release. These details are:
· the division to which the costs are attributed (a division of the enterprise for management accounting and a division of the organization for regulated accounting);
· cost item;
· customer order or production order;
· cost accounts for regulated accounting and analytics corresponding to the accounts;
· when specifying a list of directions, it is necessary to set the coefficient for distributing costs by direction.
For frequent use of the same combinations of values of the release direction description details, they can be defined in a template. The reference book “Directions for writing off manufactured products (services)” is intended for this purpose. Further, in the document “Production Report for a Shift”, filling in the details for the direction of production can be completed based on the template. If a list of release directions is specified, the template is applied in the window for specifying the list using the “Fill” - “Fill from template” button. If one direction of issue is specified, then on the “Recipients” tab, to fill out the data according to the template, you need to click the “Fill” - “Fill from template” button.
In our case, since these product items are not finished products, but semi-finished products, we will select the production direction “For costs”.
Quality. The quality of the products produced. For services, this detail is not filled in. The value of the attribute is selected from the “Quality” reference book.
There are 2 options available: New and Rejected.
Places. Number of places of released products.
Unit. Unit of measurement of manufactured products.
Quantity. The quantity of products produced in a residual storage unit. The attribute value is filled in automatically when specifying the number of seats.
Incl. completion. if “Output” is selected in the “Type of output” attribute, the total volume of manufactured products is selected in the “Quantity” attribute, then in order to link the product output with operating time in the “Incl. completion" indicates the volume of products for which the operating time is actually completed.
Share of cost. Cost share for cost sharing. The values of the indicators in this column are especially important for the bookmarks: “Distribution of technical. operations", "Distribution of other costs".
Nomenclature group. The nomenclature group of product release is indicated. The value of the attribute is selected from the “Nomenclature groups” directory and is filled in automatically when selecting a product with the value specified in the “Nomenclature” directory in the “Nomenclature group” field.
Order costs. An order is indicated to reflect the costs of production. The value is selected from the “Buyer Order” or “Production Order” document lists.
Order release. An order for which products are released. The value is selected from the “Production Order” or “OS Maintenance Order” document lists.
Order reserve. Filled out if necessary to reserve manufactured products for order. The value is selected from the document lists “Customer Order”, “Internal Order” or “Production Order”.
Specification. The specification of the product released or service provided is indicated. The attribute value is selected from the “Item Specifications” reference book.
Final products. The attribute is available if the “Use production orders” flag or the “Use OS maintenance orders” flag is set in the document settings. When posting a document, the fact of completion of the planned release for the corresponding task or order is recorded.
Party status. The status of the batch is indicated, which allows you to distinguish inventory items in batch accounting.
For the purposes of accounting and tax accounting of manufactured products, the following are indicated:
· Accounting account (BU). Accounting for accounting of products released (for example, 43 or 21).
· Accounting account (NU). Tax account for manufactured products. The value of the detail is selected from the tax accounting chart of accounts.
· Cost account (CA). Accounting costs for the production of products or provision of services (for example, 20 or 23).
· Cost account (CO). Tax account for costs of producing products or providing services. The value of the detail is selected from the tax accounting chart of accounts.
Button " Options". In production, the consumption of components may depend on additional product parameters (dimensions, temperature) or on the parameters of the production process itself (humidity). In the specification, you can configure the dependence of the consumption of components on the production parameters. The actual values of the production parameters are indicated in the shift production report for each finished product item. To do this, you need to make the active row in the “Products and Services” tabular section and click the “Options” button. A dialog box opens for entering the actual values of the production parameters.
Filling out the table part:
Fill in"
· Fill in according to the production order. Data about the products that are included in the production task specified in the header is added to the tabular part; in this case, the tabular part is preliminarily cleared.
· Add from customer order. Data about products and services from the buyer’s order, which is selected by the user in the selection window, is added to the tabular part, and the rows are added to the rows already existing in the tabular part.
· Fill in according to production order. Data on products and services from the production order, which is selected by the user in the selection window, is added to the tabular part, while the tabular part is pre-cleared. Filling occurs for the unfulfilled part of the production order.
· Add by production order. Similar to “Fill according to production order”, but without deleting existing rows in the tabular section.
“Recipients” tab in 1C:UPP.
The tab contains data for reflecting released products or services in work in progress, in general business, overhead or other costs, if the release is made without posting to the warehouse (Fig. 4).
This tab reflects the method of further accounting for manufactured products - they remain in production (we produced semi-finished products, not finished products) and are transferred to another production unit (or to the same production unit where they were produced).
Each line in the “Recipients” tab is an extension of the corresponding line in the “Products and Services” tab. Entering new lines, deleting, sorting are not available on this tab.
Rice. 4 - Tab “Recipients”
· Subdivision. The division is the recipient of the costs. The attribute value is selected from the “Divisions” directory.
· Organizational division. The organizational unit is the recipient of the costs. The value of the attribute is selected from the “Divisions of Organizations” directory.
· Order. Specify the customer order or production order for which costs are recorded. The value is selected from the list of “Buyer Order” or “Production Order” documents.
· Cost item. The cost item used to record manufactured products or services provided. Filling out this detail means that the products produced or services provided are reflected in the costs. The value of the attribute is selected from the “Cost Items” directory.
· In t.hours released in excess of the limit. The quantity of products that is written off as costs in excess of the limit is indicated. Data is indicated only if: a mechanism for limiting the supply of materials and semi-finished products to departments is used, the “Allow exceeding the limit” flag is set in the header of the document, the write-off of products goes to costs and not to the warehouse.
· Characteristics of costs. The column displays the nature of the costs corresponding to the cost item selected in the line.
· Analytics type
· Analytics. Cost item analytics. The values entered in this column depend on the nature of the costs selected in the cost item line.
· Products. The detail is available if a cost item with the nature of costs “Defects in production” is indicated. If necessary, the products to which defective costs are included are indicated here.
· Cost account (CA). The accounting account in which expenses are recorded. The value of the detail is selected from the chart of accounts and filled in automatically when selecting a cost item.
· Cost account (CO). The tax account in which expenses are reflected. The value of the detail is selected from the tax accounting chart of accounts and is filled in automatically when selecting a cost item or selecting a cost account for accounting.
Filling out the table part:
The table part can be filled out automatically by clicking the " Fill in"- “Fill from template.” In the “Shift Production Report” documents, for each item of released products, you must indicate the direction of release. If the option “for costs (list)” is selected, then entering the direction for writing off manufacturing costs is indicated in the “Entering directions for writing off products (services)” dialog box. For frequent use of the same combinations of values of the release direction description details, they can be defined in a template. The reference book “Directions for writing off manufactured products (services)” is intended for this purpose.
The “Materials” tab in 1C:UPP.
On this tab we will display a list of materials used for the production of our semi-finished products (Fig. 5).
Rice. 5 – “Materials” tab
Checkbox " Enter cost items by line" determines how cost items will be entered on this tab. Setting this checkbox determines the indication of the cost item in each row of the tabular section.
· Cost item. The cost item for which materials and semi-finished products were reflected in work in progress is indicated. The value of the attribute is selected from the “Cost Items” directory. In the details you can only indicate items with the cost type “Material”.
The tabular section indicates the materials and semi-finished products that were used to produce products and provide services:
· Material. Material used. The value of the attribute is selected from the “Nomenclature” directory.
· Material characteristics. Characteristics of the material, if characteristics are recorded for this material. The attribute value is selected from the “Item Characteristics” reference book.
· Material series. Series of material, if this material is accounted for by series. The attribute value is selected from the “Item Series” directory.
· Places. Number of places of material used.
· Unit. Unit of measurement of the material used.
· Quantity. The amount of material used in a residual storage unit. The attribute value is filled in automatically when specifying the number of seats.
· Type of release. Type of product release for which the material was used. The value of this attribute must be equal to the values specified on the “Products and Services” tab.
· Order costs. Ordering the costs of products for which the material was used. The value of this attribute must be equal to the values specified on the “Products and Services” tab.
· Order release. The order for which the material was used. The value of this attribute must be equal to the values specified on the “Products and Services” tab.
· Specification. The specification according to which the material was used.
Filling out the table part:
The table part can be filled out automatically by clicking the " Fill in". The following filling options are possible:
· Fill according to specification. Data on materials according to the specification is added to the tabular part.
· Fill in with selection of analogues. When filling, replacement of materials with analogues is available. The replacement is performed in the “Selection of materials and analogues for production” assistant window, where information is displayed on possible analogues, on the remaining materials and analogues in work in progress and in the warehouse. Moreover, if the same analogue is provided for different materials, its free balance will be distributed proportionally across all materials.
· Fill in the remainder. Data on materials is added to the tabular part according to the balances listed at the time of filling out the document in work in progress.
· Fill in as needed. The tabular part is filled out according to the list of materials specified on the “Materials” tab in the “Production Order” document, while the filling occurs according to the current (not closed) needs of this production order. The “Production Order” documents that must be filled in are determined by the orders that are indicated in the “Order-release” column on the “Products” tab in the production report for the shift. If there were already filled lines in the tabular section on the “Materials” tab in the production report for the shift, then they will be deleted when automatically filled in according to needs.
· Add from requirement-invoice. The user selects the “Request-invoice” document. The tabular part is filled in according to the list of materials specified in the “Requirement-invoice” document on the “Materials” tab, while the lines are added to the rows already existing in the tabular part.
Tab “Distribution of materials” in 1C:UPP.
The tabular part indicates the distribution of materials and semi-finished products indicated on the “Materials” tab to the manufactured products and services provided, indicated on the “Products and Services” tab (Fig. 6).
Rice. 6 – Tab “Distribution of materials”
· Material, Material characteristics, Material series, Cost item. The corresponding values are from the tabular section on the “Materials” tab. The “Cost item” attribute is available for editing if the “Enter cost items by lines” checkbox is selected on the “Materials” tab.
· Quantity. The amount of material in a residual storage unit.
· Nomenclature group, Products, Product characteristics, Product series, Type of release, Order costs, Order release, Specification, Cost account (AC), Cost account (CO), Quality. The corresponding values are from the tabular section on the “Products and Services” tab.
· WIP Division, WIP Organization Division. Available if the “Use WIP unit” checkbox is selected in the details visibility settings.
· WIP item group, WIP order. Available if the “Use WIP analytics” checkbox is selected in the details visibility settings.
Fill in". Materials and semi-finished products indicated on the “Materials” tab are distributed among the manufactured products in proportion to the values in the “Cost Share” column. Each material is allocated only to those production lines whose BOM includes the specified material. Materials for which a customer order is specified are allocated only to produce products for this order.
Tab “Tech. operations" in 1C:UPP.
On the tab in the tabular part the data on the performed technological operations is indicated (Fig. 7):
Rice. 7 – Tab “Tech. operations"
· Technological operation. Completed technological operation. The value of the attribute is selected from the “Technological operations” directory.
· Type of release. Type of product release for which the technological operation was performed. The value of this attribute must be equal to the values specified on the “Products and Services” tab.
· Cost item. The cost item for which technological operations in work in progress are reflected. The value of the attribute is selected from the “Cost Items” directory. In the details you can only indicate intangible items with a cost type not equal to “Tangible”.
· Price. Cost per unit of technological operation. The value of the attribute is filled in automatically according to the data in the “Technological Operations” directory.
· Currency. Currency of the technological operation price. The value of the attribute is filled in automatically according to the data in the “Technological Operations” directory.
· Quantity. Number of technological operations performed.
· Amount in price currency. The amount of operations performed in the currency of the technological operation price. The attribute value is calculated automatically after entering the quantity.
· Sum. The amount of transactions performed in the management accounting currency. The value of the attribute is calculated from the amount in the price currency.
· Amount (reg). The amount of transactions performed in the currency of regulated accounting. The value of the attribute is calculated from the amount in the price currency.
· Order. Order of product costs (customer order or production order), according to which the technological operation was performed.
· Analytics type. The column displays the name of the analytics that must be specified for the cost item selected in the line in the “Analytics” column.
· Analytics. Cost item analytics.
· Products. The attribute is available if the main cost item of the specified technological operation has the nature of costs “Defects in production”. If necessary, the products to which defective costs are included are indicated here.
· Project. Project or types of distribution by project. This detail is indicated if the system keeps track of indirect costs for projects.
For accounting and tax accounting purposes, the following is indicated:
· Cost account (CA). The accounting account on which the completed maintenance is reflected. operations.
· Cost account (CO). The tax accounting account on which the completed technical services are reflected. operations.
The tabular part can be filled out automatically based on the data from the production flow sheet.
The “Performers” tab in the production report for the shift.
On the tab in the tabular part, data on the performers is indicated, the workers are actually listed and the KTU of each of them is indicated (Fig. 8):
Rice. 8 - Tab “Performers”
· Worker. Executor work (for example, a member of a team of workers). For an order reflected in regulated accounting, it is also necessary to indicate an order for the reception of the employee.
· KTU. The “labor participation coefficient” allows you to unevenly distribute the amount of the work order among the performers. Default is 1.
· Amount to be charged. Amount accrued to the employee in management accounting currency.
· Amount to be charged (regular). The amount to be accrued to the employee in the currency of regulated accounting.
In our example, the amount to be charged is taken from the “Technical” tab. Operations" and is distributed in accordance with the proportion of labor participation coefficient values. Filling occurs by clicking the " Calculate»
Tab “Distribution of technical. operations" in the production report for the shift.
The tabular part indicates the distribution of technological operations specified on the “Technology” tab. operations" for manufactured products and services provided, indicated on the "Products and Services" tab (Fig. 9).
Rice. 9 – Tab “Distribution of technical. operations"
· Technological operation, Cost item. The corresponding values are from the tabular section on the “Technical” tab. operations."
· Sum. The amount of transactions performed in the management accounting currency.
· Amount (reg). The amount of transactions performed in the currency of regulated accounting.
· Nomenclature group, Products, Product characteristics, Product series, Type of release, Order, Specification, Cost account (AC), Cost account (CA), Quality. The corresponding values are from the tabular section on the “Products and Services” tab.
Filling out the table part:
It is possible to fill out this tabular part using the button “ Fill" Technological operations specified on the “Technology” tab. operations” are distributed among manufactured products in proportion to the values in the “Cost Share” column on the “Products and Services” tab.
Since the Specifications for the items “Frame for a chair” and “Frame for a chair (2 var)” have the same technical specifications. cards (“Frame for a chair”) (Fig. 10, 11), then the amount of technical operations will be distributed depending on the share of cost (tab “Products and Services”) only between the lines “Frame for a chair” and “Frame for a chair ( 2 var)".
Those. operations for which a customer order is specified are allocated only to the production of products for this order.
Rice. 10 – Specification “Chair frame”
Rice. 11 – Specification “Chair frame (2 vars)”
The “Other costs” tab in the production report for the shift.
On the tab in the tabular section, data on other intangible costs is indicated (Fig. 12):
Rice. 12 – Tab “Other costs”
· Cost item. The cost item for which other costs are reflected in work in progress. The value of the attribute is selected from the “Cost Items” directory. In the details you can only indicate intangible items with a cost type not equal to “Tangible”.
· Distribution method. The method of cost distribution indicates on what basis costs will be distributed when carrying out the document “Calculation of production costs”. This is actually an analytics for which costs are reflected in the work in progress.
· Nomenclature group. Nomenclature group of product output to which other costs are attributed. The value of this attribute must be equal to the values specified on the “Products and Services” tab.
· Type of release. Type of product output to which other costs are allocated. The value of this attribute must be equal to the values specified on the “Products and Services” tab.
· Order. Ordering the costs of products to which other costs are allocated. The value of this attribute must be equal to the values specified on the “Products and Services” tab.
· Sum
· Amount (reg). The amount of other costs in the currency of regulated accounting. The value of the detail is calculated automatically when the amount in the control currency changes. accounting.
Filling out the table part:
When you press the button Fill in" - « Fill in the remainder" the tabular part is filled in with the balances of intangible costs in work in progress;
The “Distribution of other costs” tab in the production report for the shift.
The tabular part indicates the distribution of other costs indicated on the “Other costs” tab for manufactured products and services provided, indicated on the “Products and Services” tab (Fig. 13).
Rice. 13 – Tab “Distribution of other costs”
· Cost item. The values of the corresponding details from the tabular section on the “Other costs” tab.
· Sum. The amount of other costs in the management accounting currency.
· Amount (reg). The amount of other costs in the currency of regulated accounting.
· Nomenclature group, Products, Product characteristics, Product series, Type of release, Order, Specification, Cost account (AC), Cost account (CA), Quality. The values of the corresponding details from the tabular section on the “Products and Services” tab.
Filling out the table part:
It is possible to fill out this tabular part using the button “ Fill" The costs indicated on the “Other costs” tab are distributed among the manufactured products in proportion to the values in the “Cost share” column. Other costs are allocated to the production of products for the same product group and order, which are indicated in the line of the tabular section “Other costs”.
Tab “Returnable waste”
For returnable waste, you can specify a separate warehouse for transfer; the warehouse is set in the “Warehouse” attribute on the “Returnable waste” tab.
The tabular part indicates returnable waste that was generated during production (Fig. 14):
Rice. 14 – Tab “Returnable waste”
· Nomenclature. Return waste. The value of the attribute is selected from the “Nomenclature” directory.
· Characteristics of the nomenclature. Characteristics of returnable waste, if for this returnable waste records are kept according to characteristics. The attribute value is selected from the “Item Characteristics” reference book.
· Nomenclature series. A series of returnable waste, if records are kept by series for this returnable waste. The attribute value is selected from the “Item Series” directory.
· Places. Number of places of returnable waste received.
· Unit. The unit of measurement for returnable waste received.
· Quantity. The amount of returnable waste received in a residue storage unit. The attribute value is filled in automatically when specifying the number of seats.
· Type of release. Type of product release for which returnable waste was received. The value of this attribute must be equal to the values specified on the “Products and Services” tab.
· Order costs. Order of product costs for which returnable waste was received. The value of this attribute must be equal to the values specified on the “Products and Services” tab.
· Order reserve. Fill in if necessary to reserve returnable waste on order. The value is selected from the document lists “Customer Order”, “Internal Order” or “Production Order”.
· Nomenclature group. The nomenclature group of product release is indicated
· Specification. The specification of the product released or service provided according to the release of which resulted in returnable waste is indicated. The attribute value is selected from the “Item Specifications” reference book.
· Party status. The status of the batch is indicated, which allows you to distinguish inventory items in batch accounting. For returnable waste that belongs to the seller, the batch status is indicated as “For recycling”.
Filling out the table part:
It is possible to fill out this tabular part using the button “ Fill" Filling is carried out on the basis of release specifications, which are indicated on the “Products and Services” tab.
Tab “Distribution of returnable waste”
The tabular part indicates the distribution of returnable waste indicated on the “Returnable Waste” tab to manufactured products and services provided, indicated on the “Products and Services” tab (Fig. 15).
Rice. 15 – Tab “Distribution of returnable waste”
· Nomenclature, Nomenclature characteristics, Nomenclature series, Cost item. The values of the corresponding details from the tabular section on the “Returnable waste” tab.
· Quantity. The amount of returnable waste in a residual storage unit.
· Nomenclature group, Products, Product characteristics, Product series, Type of release, Cost order, Reserve order, Specification, Cost account (AC), Cost account (CO), Quality. The values of the corresponding details from the tabular section on the “Products and Services” tab.
Filling out the table part:
It is possible to fill out this tabular part using the button “ Fill" The item specified on the “Returnable waste” tab is distributed among the released products in proportion to the values in the “Cost share” column.
If in the specification for returnable waste in the attribute “Reflection of return. waste" method is specified as "In distribution documents", then automatic distribution of returnable waste in the production report for a shift cannot be performed. Each returnable waste is distributed only to those release lines whose specification includes the specified returnable waste. The lines that indicate the buyer's order are allocated only to the production of products for this order.
Features of conducting the document “Production report for a shift” in 1C:UPP.
If the accounting policy specifies the method of forming the cost for a release operation as “By planned cost” or “By direct costs”, then when posting the document, the preliminary cost of materials is determined, according to accounting data in work in progress, and distribution is made according to the number of direct costs of this material to the rows of the “Products and Services” tabular section. As a result, the preliminary cost of manufactured products and services provided is formed.
When posting the document “Production Report for a Shift”, the needs of the production order specified in it are closed if:
· records of the needs of production orders are kept (in the accounting parameters settings, the flag “Keep records of the needs of production orders for materials and semi-finished products” is set);
· when using the “Automatically during distribution” method of closing requirements, requirements are closed based on the data on the “Distribution of Materials” tab. In this case, there are the following features of closing needs:
· if, as a result of posting the document, a product item planned for release under a production order is completely released, all production order requirements associated with this product are closed
· if, as a result of posting the document, all products planned for release under the production order are fully released, the production order requirement is closed in full, regardless of the information specified on the “Material distribution” tab;
When using the “Explicitly” method of closing needs, needs are closed in the following cases
· as a result of the document, the product item planned for release according to the production order has been completely released. At the same time, all production order requirements associated with this product are closed.
· as a result of the document, all products planned for release under the production order are fully released. In this case, the production order requirement is covered in full.
Thank you!
To write off material expenses on manufactured products and to find the planned cost in the accounting solution of the 1C company, a specific shift report is intended.
The “Production” section in 1C will become available after the corresponding flag is set in “Main-Functionality”.
If production documents were created after enabling the functionality, it will not be possible to disable this function.
Fig.1
Now we will set the settings for the accounting policy, the section of which will be accessed through “Main-Accounting Policy”. The “Product Output” flag is set here (because the difference between the planned and calculated actual costs must be taken into account).
General business expenses, according to the settings made here, will be accumulated on account 26.
Fig.2
To make a report for a shift in 1C, open the list of production documents by selecting the appropriate reports.
Fig.3
Now let's look at an example of how to write off direct material expenses. To simplify the actions, in the header we select the name of the company for which we will work, and only documents related to it will appear in our list. The document itself can be created by clicking on the button of the same name in the list.
Fig.4
In the new document, be sure to select an organization. There you can also indicate a list of the required raw materials that were used in the manufacture of a specific product on the “Materials” tab (see Fig. 10), as well as a list of the products received, which are accounted for in account 43, on the “Products” tab. By default, the cost account in the document header is filled in on January 20.
Fig.5
Similarly, on the “Services” tab, you can indicate which services were provided during the manufacturing process of this product. You can only add items to the list that have a type selected with the “Service” flag set.
Fig.6
If auxiliary services were provided, then indicate their name, quantity, planned price and cost account* on the appropriate tab.
*Cost account is the cost account of the department to which the services are provided. Main cost accounts of accounting: 20-production, 23-auxiliary production, 29-service production, 25 and 26-indirect expenses, 44.01 and 44.02-costs and expenses from activities.
Fig.7
On the corresponding tab, you can quickly fill out information about raw materials if you use specifications by initially filling out a list in the product card.
Rice. 8
The unit of measurement is pulled from the nomenclature card; the column is not available for editing, since it is filled in from the corresponding classifier. We fill in the unit in the card with the value in which the production is carried out, regardless of the unit of measurement in which the material is received from the supplier. For example, if milk was received from the supplier in tanks, but is written off in liters, then the liters must be indicated on the card.
Fig.9
Next, by clicking “Fill”, the tabular part of the shift report is automatically filled in with all the materials that are indicated in the product specification (see “Products”). Here you can edit both the names and the quantity, and the calculated quantity may differ from one. The specification is pulled into the production report in 1C automatically from the item card.
Fig.10
Also an important condition for the correct calculation of cost is filling out item groups in item cards, since analytical accounting for these groups takes place on account 20 (Fig. 18) and then, at the end of the month, costs will be posted to these groups.
Fig.11
The items in the card are filled in for filling out in documents by the automatic transfer of raw materials to production. Also in the system, tax accounting is maintained by item, and the type of expense is displayed in the tax return.
Fig.12
When posting a document, the list of raw materials is written off from 10 and accumulated on account 20 of the main production. 43 receives finished goods at preliminary/planned cost from intermediate account 40. In transactions, movements are recorded by the date of the document. In the analytics, when posting to account 43, the item and the posting warehouse, as well as the batch, are registered. On account 20, analytics is carried out by divisions, product groups and cost items.
Fig.13
Thus, on account 43, products are displayed in planned prices, and actual prices can be seen after the month is closed (in the example, on account 20 in the context of the “Cakes” group).
Fig.14
Fig.15
The final actual cost of goods is calculated and adjusted at the end of the month, through a routine operation.
Fig.16
The difference between the actual cost and the planned cost was added to account 43. Now our finished products are listed at actual cost, that is, we have achieved our goal.
Fig.17
Every month, in the absence of WIP 20, the account must be completely closed. Over the course of a month, expenses are accumulated on it, and then, at the end, through a routine operation, it is closed and the spent raw materials are written off for finished products.
Fig.18
At the end of the month, calculation certificates are opened, for example, a certificate with the calculation of manufactured products, which will reflect the production output, the cost of written-off raw materials, as well as the cost of one unit of production.
Fig.19
The functionality of 1C Accounting allows you to keep high-quality records of production expenses, quickly obtain planned and actual costs, and also write off direct costs, as in the example considered.
Program 1C: Accounting in version 8.3, to reflect the results of work during a production shift, provides for the document “Production Report for the Shift”. It is also used to reflect the services provided by departments among themselves within the enterprise. The report is accessed through the “Production” - “Product Release” section.
Setting up production accounting in 1C
To set the settings, you need to go to the section “Directories and accounting sections” - “Production”, where you check the box “Production activities are in progress”, selecting the type of prices from the proposed options. The latter are necessary for writing off materials transferred to production.
In cases where you need to set several options for price types, you will have to use the “Setting item prices” document.
Features of filling out the “Shift Production Report”
The document has the “Production” and “Services” tabs, which are filled out depending on the field of activity of the enterprise. This document shows the production of a specific material, the place and time of its production, as well as a list of materials required for its production.
Taking into account the fact that for 1C the distribution of costs occurs on the basis of existing item groups, therefore, an incorrect choice of group can cause incorrect documents for closing accounts at the end of the month.
Activating the “Write off materials” checkbox allows the user to access the list of materials used in the production process of goods. You can see them in the “Materials” tab. If the checkbox is not selected, this tab is not shown. The tab is filled in automatically using the “Fill” button by selecting the required specification.
The presented figure demonstrates the presence of an error; in particular, one of the lines does not have the “Cost Item” field filled in. You can eliminate the inaccuracy from the document itself by making manual adjustments. If you specify an article in the nomenclature card, then it will be reflected automatically.
Returnable waste is reflected through the tab of the same name.
If you use the “FIFO” method of writing off inventories, the additional column “Capitalization Document” is activated for the “Materials” tab, and “Batch” is indicated for transactions in the analytics.
If necessary, batch accounting can be disabled through “Directories and accounting settings” - “Inventories”.
Posting the document “Production report for a shift” in 1C
The creation of this document activates the system to generate the following set of transactions:
The posting that reflects the capitalization of the return is shown in red. Amounts are calculated based on the price type originally specified when setting up the settings. Both when capitalizing and when writing off goods, one item group is used.
“Production report for a shift” and cost calculation
To access the cost of production, you must first carry out month-end closing operations. After this, it will be possible to generate a balance sheet for account 20.01. Next, through the “Selections” section, the required product group is established, after which the program will display all the costs, allowing you to estimate the cost of production.
In the case under consideration, all reflected costs are included in the item “Material costs of main production”. In other cases, it is possible, for example, that the article “Costs of the quality department” may appear, requiring inclusion in the cost of finished products.
To do this, you will need to go to the “Report on production per shift”, where in the “Services” tab, reflect it indicating the department, account and cost item, item group.
By going to the “Materials” tab, the materials used in organizing quality control are reflected. In this case, the product group remains unchanged, that is, it corresponds to the product, but the cost item changes - “QD expenses”.
At the end of the month, closing is performed with the formation of the balance sheet of account 20, indicating the item group “Chocolate Paste”.
Accordingly, a new item appeared in the cost structure.
Thus, the “Production Report for a Shift” allows you to organize a full accounting of manufactured products, but also to collect data on direct costs, providing the ability to accurately calculate the cost of goods and services.