Learning to work with VAT part 4 - correction invoice (1C: Accounting 8.3, revision 3.0)

Learning to work with VAT part 4 - correction invoice (1C: Accounting 8.3, revision 3.0)

We continue the series of lessons () on working with VAT in 1C: Accounting 8.3 (revision 3.0).

Today we will look at: "Correction Invoice".

Most of the material will be designed for novice accountants, but experienced ones will also find something for themselves. In order not to miss the release of new lessons - to the mailing list.

I remind you that this is a lesson, so you can safely repeat my actions in your database (preferably a copy or a training one).

So let's get started

A correction invoice is a separate document with its own form.

It is issued in a situation where the seller first issued a regular invoice, and then the cost or quantity of goods shipped changed.

The reason for this change may be:

• Discount to the buyer for the volume of purchases.
• Clarification of the quantity (volume) of the shipped goods.
• Clarification of the price (tariff) of the goods.

A correction invoice should not be used to correct mistakes made when completing the primary invoice.

Before drawing up an adjustment invoice, the seller is obliged to notify the buyer of this by concluding an agreement or agreement with him to change the value of the goods shipped.

After drawing up the agreement (contract), the seller is obliged to issue a correction invoice to the buyer within 5 calendar days.

Accordingly, the buyer and the seller are obliged to additionally charge or restore the difference between the VAT amount before and after the adjustment.

This is done in the period of issuing (respectively receiving) the corrective invoice.

Accounting situation

In the 1st quarter we (VAT LLC) sold 2 chairs to Pupatel LLC at a price of 3000 rubles each (including VAT).

At the same time, we issued an invoice to the buyer in the amount of 6,000 rubles (including VAT).

In the second quarter, according to the terms of the agreement, we (VAT LLC) provided a discount for Buyer LLC in the amount of 25% for the volume of purchases. This discount also applies to items already shipped in Q1.

On 04/01/2016 we made an agreement with OOO "Buyer" to change the price for the supply of chairs in the 1st quarter (it decreased by 2 * 3,000 * 0.25 = 1,500 rubles).

04/03/2016 we issued a corrective invoice to OOO "Buyer" indicating the negative difference between the previously charged VAT (6,000 * 18/118 = 915.25 rubles) and its adjusted value due to the discount (6,000 * 0.75 * 18 / 118 = 686.44). The difference in tax was: 686.44 - 915.25 = -228.81.

According to the issued correction invoice, we (VAT LLC) have the right to reduce our VAT liability in the 2nd quarter in the amount of 228.81 rubles (through the purchase book).

According to the correction invoice received from us, LLC "Buyer" is obliged to restore VAT payable in the 2nd quarter in the amount of 228.81 rubles (through the sales book).

It is required to register these operations in the program 1C: Accounting 8.3 (revision 3.0) on the side of VAT LLC, as well as calculate VAT for each quarter.

The essence of the lesson

We (LLC "VAT") will charge VAT payable for the shipped chairs, reflecting the usual invoice issued (for LLC "Buyer") in the sales book for the 1st quarter in the amount of 6,000 * 18/118 = 915.25 rubles.

We will then recover the VAT at RUB 228.81 by reflecting the adjustment invoice in the Q2 purchase book.

Total VAT:

• Payable for the 1st quarter 915.25 rubles.
• To be reimbursed for the 2nd quarter 228.81 rubles.

1st quarter

We sell the goods to the buyer

We go to the section "Sales" item "Sales (acts, invoices)":

We create a new implementation of goods:

We fill in the implementation of 2 chairs at a price of 3,000 rubles each in the 1st quarter:

We carry out the document, and then at the very bottom of the document we press the button "Issue an invoice":

We print the created invoice in 2 copies (one for us, the other for the buyer):

We look at VAT payable for the 1st quarter

We go to the "Reports" section, the item "Analysis of VAT accounting":

We form this report for the 1st quarter:

To pay VAT for the 1st quarter 915 rubles 25 kopecks.

2 quarter

Making adjustments to the implementation

Again go to the "Sales" section, item "Sales (acts, invoices)":

Select (with the left mouse button) the implementation for 6,000 rubles and on the panel select the command "Create on the basis" (it can be hidden in the item "More"), and in it the item "Adjustment of the implementation":

The document "Implementation Adjustment" dated 01.04.2016 was created. On the "Products" tab, adjust the price downward by 25% (from 3,000 to 2,250):

We post the document, and then write out a corrective invoice using the button at the very bottom:

We print the created correction invoice in 2 copies:

Forming the records of the shopping book

To do this, go to the assistant for VAT accounting for the 2nd quarter:

Open the item "Formation of purchase book entries":

Go to the "Reducing the cost of implementation" tab and click the "Fill in the document" button:

The program automatically found our implementation adjustment downward:

We carry out the document "Formation of records of the purchase book".

We look at VAT refundable for the 2nd quarter

We form the "Analysis of VAT accounting" for the 2nd quarter:

VAT recoverable due to the adjustment invoice amounted to 228 rubles 81 kopecks.