Filling out P-4: instructions for filling out a report in the P-4 form. P-4 (NZ): instructions for filling out

The legislation of the Russian Federation requires firms-employers to fill out and submit various types of reports to the competent state authorities. So, for example, organizations are required to send documents filled out in accordance with the P-4 and P-4 (NZ) forms to Rosstat. What are their specifics? How are the relevant forms filled out?

What is the P-4 form?

The document in question refers to the forms intended for the implementation by the competent state bodies of statistical observation. In the P-4 form, Russian companies-employers record information on the number of employed employees, their salaries, as well as movement in positions.

All firms in the status of legal entities, that is, not individual entrepreneurs, as well as those not belonging to the category of small businesses, must submit this document to statistical institutions. The type of economic activity of the organization can be any. How often a firm must submit Form P-4 to the appropriate government agencies depends on the size of its staff.

If the company employs less than 15 people, then the corresponding document must be submitted to Rosstat on a quarterly basis. If more than 15 employees are employed in the organization, then monthly. It should be noted that together with the P-4 form, the P-4 (NZ) document is also used. Instructions for filling out this source will also be studied by us. Let us now turn to a consistent consideration of the specifics of working with both statistical forms.

The procedure for filling out the P-4 form

Let's study how the filling of P-4 is carried out. Instructions for filling out this form are contained in the Orders of the Federal State Statistics Service of the Russian Federation (No. 428, issued on October 28, 2013, and also No. 580, adopted on September 24, 2014). In addition, much when working with the source in question depends on the practice of document management. Therefore, expert assessments presented on thematic online portals will also be a valuable source of knowledge for us. Let's study how the filling of individual elements of the form in question is carried out.

Let's start with the title page.

Features of filling in the title page P-4

The corresponding element of the P-4 form (the instructions for filling out this source prescribes this) must contain both the full and short (in brackets) name of the employer. The title page of the document also contains the legal address of the company, as well as its postal code. If the organization is located physically at a different address, it must also be indicated in the form. On the title page, you will also need to fix the OKPO code, which is assigned by the same Rosstat.

Now let's move on to filling in the first section of the source.

Features of filling out the first section of the document

Form P-4 (the instructions for filling out reflect the relevant recommendations) involves indicating in the first section general information about the company, the types of economic activity in which it is engaged. Also fixed here: the size of the organization's staff, the amount of time worked by employees and the amount of their salary. If during the course of the salary the staff was not paid, then information about it can not be indicated in the document.

Report P-4 (instructions for filling in the source includes relevant instructions) should contain data on the average number of employees of the company. It is defined as the arithmetic mean between the total number of employees per month and the number of calendar days in the reporting period. It can be noted that on weekends and holidays, the number of employees corresponds to what is recorded on the previous working day. If any employees perform labor duties for part-time, then information about them is indicated in the form.

The most important nuance when working with the document in question is the indication of data on the time spent by employees at the enterprise. The provision of relevant information is required by the statistics generated using the P-4 form. Instructions for filling out the document, as well as expert advice, prescribe the use of the following algorithm for solving this problem.

When entering into the form under consideration information about the time worked by employees of the organization, it is necessary to take into account all the hours that people actually worked, including, for example, business trips and overtime periods. However, it is not necessary to record in the document the periods when the employee is on sick leave, on vacation or his absence from the enterprise for any other reason.

The next nuance is an indication of the accrued salary in the document. It also requires filling P-4. Instructions for filling out this form include the rate at which wages are fixed both in cash and in kind. The document also indicates additional payments, bonuses, various allowances, compensations, such as food and hotel accommodation.

In a separate column of the form, salary information is recorded for those employees who perform labor duties as part-time workers. Also, compensations related to the category of social, for example, for the rest of an employee, are indicated separately.

Features of working with the second section of the document

Let us now study how the second section of such a document as the P-4 report is filled out. Instructions for filling out the form in question contain the following basic rules regarding this procedure.

In the second section of the document, it is necessary to record information about the use of working time by the personnel of the employing company. In particular, information on unworked hours, as well as the reasons for non-performance of labor activity, is indicated here. For example, this may be due to the orders of the company's management or the employee's own desire.

The specifics of filling out the third section of the form

What information should be reflected in the third section of such a source as the P-4 form, statistics? Instructions for filling out the document in question contain the following rules regarding this procedure. In the third section of the form, it is necessary to record the movement of employees during the reporting period, that is, to reflect the facts about hiring specialists, dismissal, going on maternity leave, sending employees for training, etc.

A separate column indicates the total number of registered employees in the year in which the company submits a report to statistics. The total number of dismissed employees is reported as a single figure, even if the reasons for termination of employment with them were different. It should be noted that employees who perform their labor functions on a part-time basis, who are military personnel, women on maternity leave, students, persons carrying out activities under civil law contracts, persons on leave without pay, should not be taken into account when determining the number of issued or dismissed company employees.

These are the main nuances that characterize the filling of P-4. The instruction for filling out this source, developed by Rosstat, regulates the entry of the necessary information into the columns of the form in sufficient detail. Let us now study the specifics of filling the P-4 (NS) source.

Features of the form P-4 (NZ)

What sources of law contain the rules governing the work with the form P-4 (NZ)? Instructions for filling out this document are also contained in the Order of the Federal State Statistics Service of the Russian Federation of September 24, 2014 No. 580. This source should also be provided to the statistics by all legal entities, with the exception of small businesses that have employees who work part-time.

Regulating work with such a document as the P-4 form, the instruction to fill in statistics is supposed to be carried out either quarterly or monthly, depending on the size of the company's staff. Document P-4 (NC), in turn, is provided to Rosstat only quarterly. The form in question, like the previous document, has a title page. Let's study the specifics of its filling.

Filling out the title page of the P-4 form (NZ)

Instructions for filling out the P-4 (NZ) form require that you indicate on the title page of the form in question:

• the full name of the employer in accordance with the data that are reflected in the constituent documents;
• short name of the company (in brackets);
• name of branches (if any);
• legal and actual address of the organization with an index;
• OKPO code.

The main part of the P-4 form (NZ), unlike the previous reporting document, is represented by a single data area. It does not contain sections. Therefore, we can consider the process of filling out the form in question, as it is reflected in the instructions, that is, line by line.

Filling out the P-4 form (NZ): entering information line by line

So, how is the data entered in the individual lines of the P-4 (NZ) form? The instruction for filling out the document prescribes the use of the following algorithm for working with the source:

• Line No. 1 records the number of employees for whom, in the reporting period, they worked an incomplete number of hours by order of the employer.
• Column No. 2 indicates the number of employees who worked an incomplete number of hours on the basis of an agreement concluded between the employee and the employer.
• Also in line No. 2, a record is kept of people who have worked an incomplete number of hours during the period of maternity leave.
• Line No. 3 records the number of employees who were idle all day for reasons beyond their control, as well as from the employer.
• Line 5 indicates the number of employees who went on vacation without pay during the reporting period (in accordance with a written application).
• Paragraph No. 6 indicates the number of employees who were registered for work, as well as those who were transferred to the reporting company from another company.
• Line No. 7 records the number of employees who were accepted for new jobs.
• Paragraph No. 8 indicates the number of employees who left the organization.
• Paragraph No. 9 indicates the number of employees who terminated contracts with the employer by agreement of the parties.
• Line No. 10 records the number of employees who quit due to staff reductions.
• Paragraph No. 12 indicates the number of employees who quit of their own free will or due to family circumstances.
• Line No. 13 records the number of employees determined in accordance with the instructions for filling out other statistical forms, in particular P-1, P-2, P-3, P-4, and P-5 (m).
• Paragraph No. 14 reflects the number of employees whom the company expects to apply for vacancies.
• In line No. 15, you must indicate the number of employees who are expected to leave the company in the next reporting period.
• Lines No. 16 and 17 reflect the number of employees who are on maternity leave.
• Line No. 20 records the number of employees who worked on a rotational basis.
• Items No. 21 and 22 reflect the number of employees who worked under contracts concluded between organizations, for example, under outsourcing contracts.

When and where are the forms P-4 and P-4 (NZ) handed over?

Form P-4 must be submitted by the company to Rosstat on a quarterly or monthly basis, depending, as we noted above, on the size of the company's staff, by the 15th day of the month following the reporting period. Document P-4 (NC) is sent to the statistics until the 8th day after the end of the reporting period - quarter. If the deadline for submitting sources falls on a weekend, they can be submitted to Rosstat on the next business day.

To which department of the department should the relevant reporting documents be sent? As a rule, this is the territorial department of Rosstat in the locality in which the enterprise is registered. Or a division that is located at the place where the company actually does business.

Summary

These are the main nuances of working with forms P-4 and P-4 (NZ). We examined how the P-4 is filled out. Instructions for filling out this form are reflected in a separate Order of Rosstat. The same source of law contains rules governing work with another similar form - P-4 (NZ), which reflects statistical data on the part-time employment of specialists.

Submission of Form P-4, depending on the size of the company, may be required, as we noted above, quarterly or monthly. In the second case, when working with the P-4 document, the quarterly instruction for filling out the corresponding source will, in principle, be the same as in the case of submitting the form to statistics on a monthly basis.

The structure of both views reflects similar data types. However, it is undesirable to base on the provisions of the legal acts regulating the work with the P-4 (NZ) form, filling out the P-4. Instructions for filling each source should be used separately. Again, it is important to have an up-to-date version of this or that Order of Rosstat available. It is also possible that the department will develop new legal acts. The source itself may well change - both P-4 (NZ) and the statistical form of P-4. Instructions for filling out both documents may also appear completely different. Monitoring fresh changes in the legislation of the Russian Federation is an important task for a personnel officer.

An equally important aspect of compliance with the law in terms of regulating the reporting of employers is the timely provision of those in question. It can be noted that the deadlines for sending them to Rosstat are indicated on the title pages, which is especially convenient for a company specialist responsible for reporting to the statistical institutions of the Russian Federation.