Return / 17.11.2019

Overview of software for automating the activities of HOA, housing and communal services. "ellis - housing and communal services" integrated automated system Ellis receipts

The market offers a wide range of various programs that allow you to keep records in the HOA. The most elementary of these programs is Excel. With the help of Excel spreadsheets, formulas are compiled by which payments for residents are calculated, printable forms of notices are created, and records are kept Money. Excel spreadsheets make it easier to keep records in partnerships when compared with keeping the same records without using a computer at all.

On the next step are special programs, allowing you to calculate the payment for the apartment. Among their capabilities are the calculation and accrual of payments, printing of various reports and notices, working with a barcode scanner and a cash register. The use of these programs helps to easily monitor all the processes taking place in the homeowners association. For example, each of the above software allows you to analyze debts, recalculate payments and calculate benefits. But you can’t keep accounting records on them, for this you need to purchase additional program. It should be noted that separate accounting also has its advantages: working with this software is possible without knowledge of accounting, relatively a large number of data requires low technical capabilities of the computer.

On the highest step is software, the capabilities of which are similar to those of the programs on the second step, with the only difference being that this type of software allows you to simultaneously calculate and charge rent for apartments and keep accounting records. The advantages of these programs include the ability to record income, the availability of minimal knowledge to work with two programs, and the absence of an increase in the cost of servicing two programs.

Programs for maintaining complex accounting in the HOA:

1. System "START"

The software product "PUSK" is a universal software consisting of sixteen sections, each of which automates accounting for a particular area of relations in the HOA.

The first section of this software product is called "START. Accrual Center".

In this section, all information coming into the program is combined, all kinds of calculations of benefits are performed and accruals for housing public Utilities, taking into account all the information collected about the residents, such as: data from personal meters, about ways to support the state, and so on.

The second section of this program is called "START. Passport office".

Thanks to this section, the passport officer always has the opportunity to keep in demand such data about tenants as marital status, information about temporary or permanent registration, as well as other information about residents that are necessary for accruals that will be carried out thanks to software automation of the work of the passport officer.

The third section is called "START. Accepting payments".

Thanks to this section, the acceptance of payments for services can be implemented on the basis of the data exchange of the Accrual Center with external payment systems, in addition, it is possible to enter data from devices, calculate penalties and distribute funds received according to a wide variety of schemes

The fourth section of the program is called "START. Integration with external systems".

In this section, there is a two-way exchange of information with other payment systems, various programs for accountants, and various types of programs that help automate the work of social services, banking institutions and post offices.

The fifth section of this program is called "START. Subsidies".

Thanks to the development of this section, social services were able to automatically calculate subsidies through mutual data exchange with the Accrual Center and the Passport Office.

The sixth section is "START. Controller".

The purpose of this section is to automate the process of creating statements for bypasses, removing and fixing the readings of personal, house meters and meters located in places common use.

The seventh section is called "START. Household cost accounting."

In this section, the creation of tariffs and financial planning for the maintenance of the house and the local area takes place.

The eighth section of this program is called "START. Control room".

This section allows you to automatically receive and control the execution of requests from the residents of the house and distribute orders among repair teams.

The ninth section - "START. Lawyer"

Thanks to this section, it became possible to automatically track the level of debt and its liquidation, as well as document management, taking into account all legal nuances, such as creating notifications, statements of claim, claims and so on.

The tenth section is called "START. Printing Receipts".

Thanks to this section, it became possible to prepare and print a large amount of information presented in the form of receipts for all services, as well as other documents of a notification or reporting nature. This section provides a fairly flexible sorting system.

The eleventh section is called "START. Supplier".

This section stores information used to analyze the movement of funds that come from residents for paying for certain types of services.

The twelfth section of this program is called "START. Personal Account".

This special section provides an opportunity for management companies to provide information to their clients via the Internet. All registered residents of Dama get access to information about the services provided to them, about charges and payments, and also provides the opportunity to independently enter meter readings and payments for certain types of services using electronic payment systems.

The thirteenth section is called "START. Director of the management company."

This section provides a report on the work of the HOA.

The fourteenth section of this program is called "START. The head of the city."

This section generates various reports that give an idea of the status housing stock and demographic situation.

Due to the fact that the program is built on a modular basis, it became possible for each customer to make a program that corresponds to the specifics of his HOA. The developers of this program can offer best option for any organization and for any task.

1C: VDGB: Accounting in the management companies of housing and communal services, HOA and housing cooperatives.

The following tasks are solved in the configuration:

Accounting for property owners:

1 Keeping detailed records of legal entities and tenants of residential and non-residential premises, as well as parking lots;

2 Keeping detailed records of information about residents;

3 Full passport registration (registration, deregistration, change of surname, replacement of an identity document);

4 Automated formation of printed forms of the passport office;

Full accounting of residential and non-residential stock:

1 non-residential and residential premises:

a) storage of many characteristics of buildings: number of storeys, number of entrances, different kinds area, responsible building maintenance masters, as well as the possibility of taking into account additional individual characteristics defined by the user.

b) storage of many characteristics of apartments and offices: number of rooms, type of ownership, condition, category, area of premises, as well as the ability to take into account additional individual characteristics defined by the user.

2 car parks:

a) parking lots - the possibility of accounting for several parking lots;

b) parking spaces - the possibility of accounting for individual parking spaces of each parking lot;

Calculations and accruals

1 charges for housing, utilities and other services, taking into account all the features of calculation and calculation - according to norms, areas, number of residents, - with the possibility of allocating individual tariffs for the first or top floors, as well as taking into account other features;

2 calculation of charges for services using individual and house (general) metering devices (meters);

3 calculation and accounting of all benefits available to tenants;

4 accounting for subsidies, calculation and accounting of budget subsidies;

5 calculation and accrual of penalties;

6 complete analysis of mutual settlements with consumers of services in the context of periods and services consumed;

7 reference accounting and accounting and calculation of payments in one base at the same time, with automatic reflection of all movements.

8 drawing up cost estimates, closing cost accounts in accordance with the estimate and monitoring its implementation;

9 recalculation of accruals for past periods due to changed conditions;

Report generation

Accounting and tax accounting of all other parts of the organization - due to integration with the "1C: Accounting 8" program, standard accounting and tax accounting is possible without the need to exchange and upload between modules for accounting for rent and accounting

1 Accounting for materials;

2 Warehouse accounting;

3 Accounting for trade operations;

4 Accounting for cash transactions;

5 Accounting for fixed assets and intangible assets;

6 Accounting for production;

7 Accrual wages;

8 Accounting economic activity several organizations in a single database;

9 Application of any tax regimes (STS, UTII, regular taxation system, IP) and transition from one tax regime on another in the working base in a few minutes.

Household cost accounting:

1 automatic distribution of costs for services and materials by houses, parking lots and other accounting objects;

2 many flexible and customizable ways to distribute costs: by the number of houses, by area, by the number of residents, as well as by any other quantitative characteristic linked to the accounting object;

3 assignment to any building of several masters or divisions and other responsible persons;

4 the ability to allocate costs to buildings assigned to a specific foreman or department;

5 formation of acts on the work performed;

6 formation of reports on costs, including help costing.

Programs for calculating rent for an apartment:

Utilities Program - is designed to automate settlements with the population for utilities in resource-supplying organizations, management companies, homeowners associations, housing cooperatives, etc.

Features of the "Utilities" program

Maintenance of personal accounts of subscribers. Detailed information about family composition, equipment, norms, meters, charges, payments, etc.
Calculation of accruals for any utility services.
Accounting for changes in family composition, norms, tariffs, etc. by day, with support for the entire history of their adjustments.
Flexible mechanism for setting benefits.
Conducting recalculations of utilities for past billing periods.
Posting information about subscribers' payments manually or from a file received via a communication channel.
Calculation and calculation of penalties.
Maintaining a separate balance sheet for each type of service.
Obtaining samples of subscribers according to specified criteria: debt amount, address, non-payment period, survey date, contract, etc. (more than 20 parameters).
Print receipts, notices, notifications and other documents for a subscriber or a list of subscribers from a selection.
Maintaining a file of meters (types, dates, verifications, seals, etc.).
Registration of changes in all parameters of calculations (time, full name of the operator).
All types of reports. Printing on a dot matrix or laser printer.

PP "Ellis - rent for HOA and housing cooperatives".

This software is designed to automate the settlement operations for paying for an apartment, for accruing payments for utilities, for making settlements between each individual homeowners association or housing cooperative and providers of certain types of services.

The advantages of the program "Ellis - rent for HOA and housing cooperatives" include the ease of installation and configuration of the software product "Ellis - rent for HOA and housing cooperatives", minor system requirements, absolute adaptation to the features of homeowners' associations or housing construction cooperatives, admissibility work in the local network.

This version of the program allows you to maintain a file of personal accounts of homeowners, which reflects all the parameters of both the house as a whole and each apartment separately, while for each personal account the current balance is determined. The software product "Ellis - rent for HOA and housing cooperatives" provides an opportunity to edit already created reports and generate new reporting forms.

The configuration of this software product assumes both the possibility of multi-user use and work in a local network, and installation on only one computer to which the printer is connected. The program "Ellis - rent for HOA and housing cooperative" requires an operating system not lower than Windows "98.

Accounting software:

In Russia, there are many companies that produce programs for accounting. Each of them uses different approaches to solving this problem.

BEST. This relatively inexpensive program is ideal for those who want to virtually eliminate the work of a programmer in their work. This is typical for private practicing accountants and small businesses with up to 5 computer seats. The "BEST" program uses a large number of settings that are made directly by the developer. Updating the program is carried out by representatives of the developer. This after-sales service usually done free of charge.

The software complex "BEST - 4" is a full-featured, multi-user and multi-currency system of operational and accounting, with the basic principle of replenishing data "from the primary document". The system is aimed at small and medium enterprises. The software product solves the problems of accounting for cash and banking operations, logistics, property accounting, payroll, multidimensional analysis of data on financial and economic activities, preparation of accounting and tax reporting at a minimum cost for computer equipment of the enterprise.

1C: Enterprise. This program is suitable for those who want to achieve maximum program flexibility using the work of a programmer. This is more typical of medium-sized enterprises with the number of jobs from 5 to 15. The 1C program gives the programmer almost unlimited possibilities for adapting the program. Finding a specialist who can provide services for setting up 1C: Enterprise programs is not difficult now. It is desirable that this specialist has knowledge in economic area and mastered the basics of accounting.

The 1C:Enterprise software system provides ample opportunities for automated accounting at enterprises, organizations and institutions, regardless of their type of activity and form of ownership, with varying levels of accounting complexity.

The 1C:Enterprise software system allows you to organize effective accounting, personnel, operational trade, warehouse and production accounting, as well as payroll.

Unlike other accounting programs, 1C: Enterprise is not purely accounting software(although it solves absolutely everything accounting tasks). In some way, 1C:Enterprise can be compared with a programming language, in which programs are written that actually solve problems. These programs are called "Configurations". Various configurations are responsible for solving any ready-made tasks.

Moreover, any of the configuration can be added, rewritten and brought to the form that suits. You can write several configurations and use them at the same time, but the base is the 1C:Enterprise complex itself, and there is only one.

"1C: Accounting 8.0" is a universal mass-purpose program for automating accounting and tax accounting, including the preparation of mandatory (regulated) reporting. This turnkey solution for keeping records in organizations engaged in any type of commercial activity: wholesale and retail, commission trading(including subcommission), provision of services, production, etc.

"1C: Accounting 8.0" provides a solution to all the tasks facing the accounting service of the enterprise, if the accounting service is fully responsible for accounting at the enterprise, including, for example, an extract primary documents, sales accounting, etc. In addition, information about certain types of activities, trade and production operations can be entered by employees of related services of the enterprise who are not accountants. In the latter case, the accounting service is left with methodological guidance and control over the settings of the information base, which ensure automatic reflection of documents in accounting and tax accounting.

Table 1.1.

Giving preference to this or that software, it does not hurt to find out about specialists (except for the software developer) who can later provide advice, if necessary, make changes or additions to this program, provide technical support and maintain it. It should be noted that there are two types of programs, one of them includes development tools, and the second does not. The first type of programs allows you to change the algorithm of work, compile additional reports, and so on. Thanks to this feature, the user, having the necessary knowledge, can change the program on his own without involving the developer. But only the developer can make changes to the program of the second type.

When choosing software for accounting in homeowners associations, you need to pay attention to the program interface, it should not be oversaturated with all kinds of pictures, colors, fonts, and so on. All this will distract the attention of a specialist working with this program. In general, the developer designs all his software products in the same style, so that it is easy for the user to get used to working with them.

When starting to work with new software, the user must have an instruction that should contain a step-by-step description of the actions necessary to perform a particular operation. To work with new program it is necessary that it contains tooltips and help information that will help you quickly navigate.

ELLIS PROGRAM CATALOG

ELLIS LLC GUARANTEES SERVICE SUPPORT FOR THE INSTALLED PROGRAMS DURING THE WHOLE LIFE OF THEIR OPERATION. THE TELEPHONE SUPPORT LINE WORKS DAILY.

ALL PROGRAMS CONTAIN DETAILED INSTRUCTIONS FOR INSTALLATION AND SETUP AND DEVELOPED HELP SYSTEM.

COMPLEX AUTOMATED SYSTEM "ELLIS - housing and communal services"

Purpose: complex automation of the housing and communal complex of the region, city, district, management company with the volume of settlements from 3 thousand personal accounts.

Peculiarities:- multiuser, network;
- client-server network architecture; Description >>>
- software-protected database;
- remote administration;
- unlimited number of serviced personal accounts.

Supply: on CD by mail. File size 155 MB.

Estimated cost program in the basic configuration ("Rent payment" module), taking into account the work on its implementation, is determined by the number of personal accounts accepted for servicing (VAT is not subject to):

up to 5000 personal accounts - 200 000 rub. ;
up to 10000 personal accounts - 300 000 rub. ;
up to 50,000 personal accounts - 30 rubles/account ;
up to 100,000 personal accounts - 27 rubles/account ;
from 100,000 personal accounts - 25 rubles/account .

The cost of other software modules ("Passport Service", "Legal Department", "House Accounting", "Planning and Economic Department", " Technical certificate building", "Emergency dispatch service", "Acceptance of third-party payments", "Self-service terminal") is contractual and is determined additionally.

Demo version: provided free of charge. File size 167 MB.

Implementation: carried out according to individual project based terms of reference agreed with the customer.

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"ELLIS - RENT", version 4.1 - 4.4

Purpose: automation of calculations for rent and utility bills on a scale housing maintenance services of the city, district, municipality.

Peculiarities: Description >>>

Supply:

The cost of the "boxed" version of the program is determined by the number of personal accounts accepted for servicing and for one workplace is (VAT free):

up to 100 personal accounts (version 4.1) - 4 500 rub. ;
up to 1000 personal accounts (version 4.2) - 9 000 rub. ;
up to 5000 personal accounts (version 4.3) - 15 000 rub. ;
up to 10,000 personal accounts (version 4.4) - 23 000 rub. .

Notes:- the cost of each additional workplace - 3 000 rub.;
- price program implementation depends on the amount of work to convert the database, set up the configuration and accrual system, generate output reporting forms and, if necessary, includes the cost of a business trip for an ELLIS specialist.

Demo version: provided free of charge. Download demo >>>
File size 3.75 MB.

Program "ELLIS - Rent" can be used both independently and as part of a complex automated system

Price: 18 000 rub. Not subject to VAT.

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"ELLIS - SUBSIDIES"

Purpose: calculation automation housing subsidies across the service social protection population city, district, municipality.

Peculiarities: multiuser, network. Description >>>

Supply: by e-mail or on CD by mail.

Price: 23 000 rub. with one workplace plus 3 000 rub.

Demo version: provided free of charge.
File size 3.44 MB.

Notes:
- database structure, settings system, user interface are similar to the program "ELLIS - Rent".

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"ELLIS - PASSPORT SERVICE"

Purpose: automation passport registration of the population on the scale of the housing maintenance organization of the city, district, municipality.

Peculiarities: multiuser, network. Description >>>

Supply: by e-mail or on CD by mail.

Price: 100 000 rub. with one workplace plus 20 000 rub. for each additional Not subject to VAT.

Demo version: provided free of charge. Download demo >>>
File size 8.33 MB.

Notes:- possible both independent use and as part of a complex automated system
- database structure, settings system, user interface are similar to the programs "ELLIS - Rent" and "ELLIS - Subsidies".

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COMPLEX AUTOMATED SYSTEM "ELLIS - ERCC"

Purpose of the complex: full automation single settlement and cash center(ERCC) of the city, district, municipality with the volume of settlements from 3 to 500 thousand personal accounts.

Peculiarities: multiuser, network.

Compound: The complex consists of three programs presented above:

program "ELLIS - Rent";

program "ELLIS - Subsidies";

program "ELLIS - Passport Service".

The software of the complex is formed on a single database using a common interface and settings system. The joint use of the listed software products within the framework of the CAS "ELLIS - ERCC" allows you to fully demonstrate all the capabilities of each of them and significantly simplify the hardware and software configuration of the system as a whole.

SPECIAL OFFER:

a complete set of documents on the creation of a single settlement and cash center of the city, district, municipality. Worked out and tested forms of contracts, estimates, reports and other documents necessary for the organization of the settlement center and its activities in the initial period.

Supply: by e-mail. File size 244 KB.

Kit cost: 4 100 rub. Not subject to VAT.

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"ELLIS - RENT FOR ZHSK / HOA" ("ELLIS - RENT", VERSION 4.2)

Purpose: automation rent payments and utility bills and mutual settlements with service providers in HOA and housing cooperatives.

Peculiarities:- multiplayer, network Description >>>
- the number of serviced l / accounts - up to 1000.

Supply: by e-mail or on CD by mail.

Price: 9 000 rub. with one workplace plus 3 000 rub.

Demo version: provided free of charge. Download demo >>>
File size 4.62 MB.

Note: not intended for sale in St. Petersburg.

SPECIAL OFFER for HOA and housing cooperatives in Moscow:

Personal setting of the program, taking into account all types of accruals, tariffs and benefits. Implemented the ability to download data for GU GTSZhS. The invoice-receipt form has a two-dimensional barcode for instant processing by payment terminals. It is possible to convert the base of owners and parameters involved in the calculations.

Price: 18 000 rub. Not subject to VAT.

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"ELLIS - HEATING NETWORKS"

Purpose: automation metering of heat, hot water and steam consumption, as well as maintaining mutual settlements with their suppliers and consumers.

Peculiarities: multiuser, network. Description >>>

Supply: implementation on an individual project.

Project cost: determined on the basis of the terms of reference for the project.

Demo version: no.

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"ELLIS - RENT"

Purpose: accounting of tenants of non-residential premises, calculation rent, as well as maintaining accounting records and rental statistics.

Peculiarities: multiuser, network. Description >>>

Supply: by e-mail or on CD by mail. File size 3.0 MB.

Price: 10 800 rub. with one workplace plus 3 000 rub. for each additional Not subject to VAT.

Demo version: no.

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"ELLIS - STAFF"

Purpose: conducting personnel records and staffing at enterprises of any form of ownership.

Peculiarities: multi-user, network, technology-based
Internet/Intranet. Description >>>

Supply: by e-mail or on CD by mail. File size 1.5 MB.

Price: 10 800 rub. with one workplace plus 3 000 rub. for each additional Not subject to VAT.

Demo version: no.

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SOFTWARE DEMO

To familiarize yourself with the interface and functionality, most ELLIS software products has a demo version, which is a fully functional program with one or more features disabled. Demos are provided FREE OF CHARGE.

ATTENTION! It is impossible to use the demo version as a full-fledged working tool! Claims for losses incurred in connection with this are not accepted!

Demos are publicly available on the site. Links for downloading them can be found on this page next to the descriptions of the corresponding software products, as well as on specialized pages with a detailed description of the programs.

Download demo complex automated system "ELLIS-ZHKH"(volume about 170 MB) you can also do it yourself from our ftp server. To obtain the details of an ftp connection, you must create an electronic connection indicating the name of the enterprise, city and contact phone. Within one working day, you will receive a response with the data necessary to create a connection and instructions for installing a demo version on your computer.

If the speed of your Internet access is insufficient to receive the files you are interested in directly, we recommend that you first install and use the so-called download manager - computer program, which speeds up the download of large files, for example, free program.

PURCHASING SOFTWARE

To purchase any of the programs, you must send an email to us indicating:

Name of the requested program;

Names of the enterprise (organization);

postal address;

TIN, KPP, PSRN, bank details;

Contact person and his phone/fax;

Method of receiving an invoice for payment (by fax or e-mail);

The registration number of the copy that the demo version issues when it is launched on the computer where the working version of the program will be installed in the future.

An invoice will be sent to you within one business day. Original documents: invoice, certificate and user license - sent by mail.

If you prefer to purchase as individual, we will send you a receipt form (in the form of an .xls file) for payment through Sberbank.

The electronic key to the program will be sent to you within one business day after payment.

ELLIS is ready, if necessary, to assist its customers in installing, configuring and further technical support of the software products they have purchased.